Applets & Workflows

Applets & Workflows

BigLedger’s modular applet architecture enables businesses to build customized solutions by combining specialized applets that work seamlessly together through our central data hub.

Understanding Applets

What are Applets?

Applets are self-contained business modules that:

  • Focus on specific business functions
  • Share data through the central hub
  • Can operate independently or integrated
  • Scale based on business needs
  • Update without affecting other applets

Complete Applet Listing by Category

Based on BigLedger’s comprehensive applet architecture, our platform offers specialized applets organized into eight core categories:

๐Ÿข Master Data Applets

Essential foundational applets for system configuration:

  • Organization - Company structure and hierarchy management
  • Chart Of Account - Financial account structure setup
  • Cashbook - Cash management and tracking
  • Employee - Employee database and management
  • Doc Item - Document and item master data
  • Customer - Customer master data management
  • Supplier - Vendor/supplier database
  • Pricebook - Pricing rules and catalogs
  • Entity Maintenance - Entity relationship management
  • Permission Wizard - User access and permission control
  • Voucher - Voucher type configuration

๐Ÿ›’ Purchase Workflow Applets

Complete procurement and purchasing management:

  • Internal Blanket Purchase Order - Long-term purchase agreements
  • Internal Purchase Requisition - Purchase request management
  • Internal Purchase Order - PO creation and tracking
  • Internal Purchase GRN - Goods Receipt Note processing
  • Internal Purchase Invoice - Supplier invoice management
  • Internal Purchase Return - Return to vendor processing
  • Internal Purchase Debit Note - Purchase adjustments
  • Internal Purchase Credit Note - Vendor credits
  • Internal Purchase Quotation - RFQ and quotation management
  • Purchase Report - Comprehensive purchasing analytics
  • Internal Purchase GIN - Goods Issue Note
  • Internal Purchase Refund Note - Refund processing

๐Ÿ“ฆ Inventory Workflow Applets

Advanced inventory and stock management:

  • Internal Stock Requisition - Stock request management
  • Stock Transfer - Inter-location transfers
  • Internal Stock Adjustment - Inventory adjustments
  • Stock Availability - Real-time stock visibility
  • Stock Replenishment Applet - Automatic reordering
  • Stock Allocation - Reserve and allocate inventory
  • Stock Report - Inventory analytics and reporting

๐Ÿ’ผ Sales Workflow Applets

End-to-end sales and distribution management:

  • POS General - Point of Sale operations
  • Internal Sales Quotation - Quote generation
  • Internal Sales Order - Order processing
  • Internal Sales Invoice - Customer invoicing
  • Internal Delivery Order - Shipping and delivery
  • Internal Sales Debit Note - Sales adjustments
  • Internal Sales Credit Note - Customer credits
  • Internal Sales Proforma Invoice - Pro forma documentation
  • Delivery and Installation Driver - Service scheduling
  • Sales Report - Sales analytics
  • Internal Sales Refund Note - Customer refunds
  • Internal Sales Return - Return processing

๐Ÿ’ฐ Finance Applets

Comprehensive financial management:

  • Internal Receipt Voucher - Payment receipts
  • Internal Payment Voucher - Payment processing
  • Debtor Report Applet - Accounts receivable analytics
  • Creditor Report Applet - Accounts payable analytics
  • Ledger and Journal - GL entries and journals
  • Financial Report Applet - Financial statements
  • Bank Reconciliation - Automated bank matching

๐Ÿ“„ E-Invoice Applets

PEPPOL-compliant e-invoicing solutions:

  • My E-Invoice Admin - E-invoice configuration and management
  • Customer Portal - Self-service invoice access

๐Ÿ›๏ธ Tax Applets

Malaysian tax compliance:

  • Tax Configuration - Tax setup and rules
  • MY-SST Applet - Sales and Service Tax management

๐Ÿ’ฑ Forex Applets

Foreign exchange management:

  • Forex Applet - Multi-currency operations and exchange rate management

๐Ÿ“Š Financial Management Applets

General Ledger Applet

Workflow Integration: Financial Recording โ†’ Reporting โ†’ Analysis

Key Workflows:

  • Journal entry processing
  • Period-end closing
  • Financial consolidation
  • Inter-company transactions
  • Currency revaluation

Connected Applets:

  • Accounts Payable
  • Accounts Receivable
  • Fixed Assets
  • Bank Reconciliation

Accounts Payable Applet

Workflow Integration: Purchase โ†’ Invoice โ†’ Payment โ†’ Reconciliation

Key Workflows:

  • Vendor invoice processing
  • Payment run execution
  • Expense claim management
  • Aging analysis
  • Cash flow planning

Connected Applets:

  • Procurement
  • E-Invoice
  • Bank Integration
  • General Ledger

Accounts Receivable Applet

Workflow Integration: Sales โ†’ Invoice โ†’ Collection โ†’ Reconciliation

Key Workflows:

  • Customer invoice generation
  • Payment collection
  • Credit management
  • Dunning process
  • Customer statements

Connected Applets:

  • Sales Order
  • E-Invoice
  • CRM
  • General Ledger

Bank Reconciliation Applet

Workflow Integration: Transaction Import โ†’ Matching โ†’ Adjustment โ†’ Posting

Key Features:

  • AI-powered auto-matching (95% accuracy)
  • Bank feed integration
  • Exception handling
  • Reconciliation reports

๐Ÿ›๏ธ Sales & Commerce Applets

Point of Sale (POS) Applet

Workflow Integration: Product Selection โ†’ Checkout โ†’ Payment โ†’ E-Invoice

Key Workflows:

  • Sales transaction processing
  • Payment handling
  • Customer management
  • Shift management
  • Daily closing

Connected Applets:

  • Inventory
  • E-Invoice
  • Customer Loyalty
  • Accounting

E-Commerce Applet

Workflow Integration: Browse โ†’ Cart โ†’ Checkout โ†’ Fulfillment

Key Workflows:

  • Product catalog management
  • Shopping cart processing
  • Order management
  • Payment gateway integration
  • Shipping coordination

Connected Applets:

  • Inventory
  • CRM
  • Warehouse
  • E-Invoice

Sales Order Management Applet

Workflow Integration: Quote โ†’ Order โ†’ Fulfillment โ†’ Invoice

Key Workflows:

  • Quotation generation
  • Order processing
  • Availability checking
  • Delivery scheduling
  • Commission calculation

Connected Applets:

  • CRM
  • Inventory
  • Warehouse
  • Accounts Receivable

๐Ÿ“ฆ Supply Chain Applets

Inventory Management Applet

Workflow Integration: Receipt โ†’ Storage โ†’ Movement โ†’ Issue

Key Workflows:

  • Stock receiving
  • Transfer management
  • Cycle counting
  • Stock adjustment
  • Reorder processing

Connected Applets:

  • Purchase Order
  • Sales Order
  • Warehouse
  • Manufacturing

Warehouse Management Applet

Workflow Integration: Receive โ†’ Putaway โ†’ Pick โ†’ Pack โ†’ Ship

Key Workflows:

  • Inbound processing
  • Location management
  • Order picking
  • Packing optimization
  • Shipping coordination

Connected Applets:

  • Inventory
  • Sales Order
  • Purchase Order
  • Transportation

Procurement Applet

Workflow Integration: Requisition โ†’ RFQ โ†’ PO โ†’ Receipt โ†’ Payment

Key Workflows:

  • Purchase requisition
  • Vendor selection
  • Purchase order creation
  • Goods receipt
  • Three-way matching

Connected Applets:

  • Inventory
  • Accounts Payable
  • Vendor Management
  • Budget Control

Manufacturing Applet

Workflow Integration: Planning โ†’ Production โ†’ Quality โ†’ Completion

Key Workflows:

  • Production planning
  • Work order management
  • Material consumption
  • Quality control
  • Cost calculation

Connected Applets:

  • Inventory
  • BOM Management
  • Quality Control
  • Cost Accounting

๐Ÿ“ž Customer Management Applets

CRM Applet

Workflow Integration: Lead โ†’ Opportunity โ†’ Customer โ†’ Retention

Key Workflows:

  • Lead capture & qualification
  • Opportunity management
  • Contact management
  • Activity tracking
  • Pipeline analysis

Connected Applets:

  • Sales Order
  • Marketing
  • Customer Service
  • E-Commerce

Unified Contact Center (UCC) Applet

Workflow Integration: Contact โ†’ Route โ†’ Resolve โ†’ Follow-up

Key Features:

  • Omnichannel support
  • AI sentiment analysis
  • Ticket management
  • Knowledge base
  • SLA tracking

Connected Applets:

  • CRM
  • Customer Portal
  • AI Intelligence
  • Workflow Engine

Customer Portal Applet

Workflow Integration: Login โ†’ Self-Service โ†’ Transaction โ†’ Support

Key Features:

  • Account management
  • Order tracking
  • Payment portal
  • Support tickets
  • Document access

๐Ÿ“„ Compliance & Regulatory Applets

E-Invoice & PEPPOL Applet

Workflow Integration: Generate โ†’ Validate โ†’ Submit โ†’ Archive

Key Features:

  • MyInvois integration
  • LHDN submission
  • PEPPOL compliance
  • Tax calculation
  • Archive management

Connected Applets:

  • Sales Order
  • POS
  • Accounts Receivable
  • Tax Management

Tax Management Applet

Workflow Integration: Calculate โ†’ Report โ†’ File โ†’ Pay

Key Features:

  • SST/GST calculation
  • Tax reporting
  • Return filing
  • Audit support

Connected Applets:

  • E-Invoice
  • Accounting
  • Procurement
  • Payroll

๐Ÿค– Intelligence & Analytics Applets

Business Intelligence Applet

Workflow Integration: Extract โ†’ Transform โ†’ Analyze โ†’ Visualize

Key Features:

  • Real-time dashboards
  • Custom reports
  • KPI monitoring
  • Predictive analytics
  • Data mining

Connected Applets:

  • All operational applets
  • Data Hub
  • AI Services

AI Services Applet

Workflow Integration: Capture โ†’ Process โ†’ Learn โ†’ Predict

Key Features:

  • OCR processing
  • NLP analysis
  • Predictive models
  • Anomaly detection
  • Process automation

Integration Points:

  • Document Management
  • Customer Service
  • Financial Analysis
  • Quality Control

Workflow Orchestration

Cross-Applet Workflows

Order-to-Cash (O2C) 

CRM โ†’ Quote โ†’ Sales Order โ†’ Inventory Check โ†’ Delivery โ†’ E-Invoice โ†’ Payment โ†’ Bank Reconciliation โ†’ GL Posting

Applets Involved:

  • CRM
  • Sales Order Management
  • Inventory
  • Warehouse
  • E-Invoice
  • Accounts Receivable
  • Bank Reconciliation
  • General Ledger

Procure-to-Pay (P2P) 

Requisition โ†’ RFQ โ†’ PO โ†’ Goods Receipt โ†’ Invoice Matching โ†’ Payment โ†’ Bank Reconciliation โ†’ GL Posting

Applets Involved:

  • Procurement
  • Vendor Management
  • Inventory
  • Accounts Payable
  • E-Invoice
  • Bank Integration
  • General Ledger

Record-to-Report (R2R) 

Transaction Entry โ†’ Validation โ†’ Posting โ†’ Reconciliation โ†’ Adjustments โ†’ Closing โ†’ Reporting โ†’ Analysis

Applets Involved:

  • General Ledger
  • Sub-ledgers
  • Bank Reconciliation
  • Fixed Assets
  • Financial Reporting
  • Business Intelligence

Implementation Patterns

Common Business Challenges & Solutions

Challenge: Manual Data Entry

Solution Pattern:

  • Deploy OCR Applet for document capture
  • Implement E-Invoice for automated invoicing
  • Use Bank Integration for transaction import
  • Enable API connections for data flow

Challenge: Inventory Inaccuracy

Solution Pattern:

  • Implement Inventory Management Applet
  • Deploy Warehouse Management System
  • Use Barcode/RFID scanning
  • Enable real-time synchronization

Challenge: Cash Flow Visibility

Solution Pattern:

  • Deploy Accounts Receivable with aging
  • Implement collection workflows
  • Use predictive cash flow analytics
  • Enable payment gateway integration

Challenge: Regulatory Compliance

Solution Pattern:

  • Implement E-Invoice & PEPPOL
  • Deploy Tax Management
  • Use audit trail applets
  • Enable compliance reporting

Industry-Specific Implementations

Retail Implementation

Core Applets:

  1. POS System
  2. Inventory Management
  3. E-Commerce
  4. Customer Loyalty
  5. E-Invoice

Workflow Focus:

  • Multi-channel sales
  • Real-time inventory
  • Customer experience
  • Compliance automation

Manufacturing Implementation

Core Applets:

  1. Manufacturing Execution
  2. BOM Management
  3. Quality Control
  4. Warehouse Management
  5. Procurement

Workflow Focus:

  • Production planning
  • Material management
  • Quality assurance
  • Cost control

Distribution Implementation

Core Applets:

  1. Sales Order Management
  2. Warehouse Management
  3. Transportation
  4. Inventory Control
  5. Customer Portal

Workflow Focus:

  • Order fulfillment
  • Logistics optimization
  • Multi-location inventory
  • Customer service

Best Practices

Applet Selection Strategy

  1. Start with Core

    • Accounting & E-Invoice (compliance)
    • Central data hub setup
    • User management

  2. Add Operational

    • Industry-specific applets
    • Customer-facing systems
    • Supply chain modules

  3. Enhance with Intelligence

    • Analytics and reporting
    • AI services
    • Automation tools

Integration Best Practices

Data Consistency

  • Use central data hub
  • Implement master data management
  • Maintain single source of truth
  • Regular data validation

Performance Optimization

  • Asynchronous processing
  • Batch operations
  • Caching strategies
  • Load balancing

Security Considerations

  • Role-based access
  • API authentication
  • Data encryption
  • Audit logging

Applet Marketplace

Available Applets

Browse our growing library of business applets:

Featured Applets:

  • MyInvois Connector (Free)
  • WhatsApp Integration
  • Shopee/Lazada Connector
  • Google Analytics Integration
  • SMS Gateway

Industry Packs:

  • Retail Suite
  • Manufacturing Suite
  • F&B Package
  • Healthcare Bundle
  • Education Kit

Custom Applet Development

Development Options:

  • Low-code builder
  • API framework
  • Professional services
  • Partner ecosystem

Development Process:

  1. Requirements analysis
  2. Design & architecture
  3. Development & testing
  4. Integration & deployment
  5. Maintenance & support

Get Started with Applets

Discovery Process

  1. Business Assessment

    • Current processes
    • Pain points
    • Integration needs
    • Compliance requirements

  2. Applet Mapping

    • Core requirements
    • Workflow design
    • Integration points
    • Phasing plan

  3. Implementation Roadmap

    • Priority applets
    • Timeline
    • Resource allocation
    • Success metrics

Request Consultation

Our applet specialists can help you:

  • Select the right applets
  • Design optimal workflows
  • Plan implementation
  • Calculate ROI

Schedule Consultation | Browse Applets | Download Guide

BigLedger - Modular Business Solutions Through Intelligent Applets