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Reconcile supplier e-invoices against your purchase documents · lesson 4 of 7 · for the whole-system operator — you run the books Read the full lesson · Back to the course

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Step 1 — Press Auto Match once and know what it tested

You know what the button actually does.

What this step names
  1. Auto Match walks the incoming supplier documents and looks for one of…
  2. The reference number
  3. The amount
  4. The document date

Step 2 — Understand why it usually finds nothing

You will stop pressing it a second and third time.

What this step names
  1. Those three things are ordinary
  2. Not errors
  3. Any one of them defeats an exact four-value test

Step 3 — Pair the two documents yourself

You have made a pair the automatic pass would never have made.

  • Open the row in PD Matching Q. — your purchase document…
Screen capture pending the demo tenant

The PD Matching Q. row open on its Match Incoming Doc tab, with the plus button and the Match Incoming E-Invoice selection screen

Step 4 — Confirm it landed, and know how to undo it

You can correct a mistake without asking anyone.

What this step names
  1. If you paired the wrong two documents
  2. Pushback to Queues on Matched History puts both rows back exactly where…
  3. Nothing is destroyed

Step 5 — Remember what the pair did not do

You will not close the month one document short.

What you do
  1. Keep the two jobs in separate parts of your routine…

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