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Reconcile supplier e-invoices against your purchase documents · lesson 5 of 7 · for the whole-system operator — you run the books Read the full lesson · Back to the course

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Step 1 — Recognise a validated supplier e-invoice when you see one

You can tell a tax record from a piece of paper.

What this step names
  1. If those two things are not on the document
  2. The board has not cleared it
  3. Whatever the covering note
  4. The sender says about compliance

Step 2 — Run the four checks against your own record

You know what you are comparing.

What you do
  1. Take the month's list out of the grid's tool panel, as in lesson two…

Step 3 — Watch the trap that only groups have

You can catch the expensive one.

What this step names
  1. When you open a supplier's document
  2. Read the buyer name and buyer tax number before you read anything…
  3. Check them against the company on your own purchase row rather than…

Step 4 — File it, because BigLedger will not

Your evidence exists somewhere an auditor can reach.

Where this step sits
    flowchart TD
  s1["1. Recognise a validated supplier e-invoice when…"]
  s2["2. Run the four checks against your…"]
  s3["3. Watch the trap that only groups…"]
  s4["4. File it, because BigLedger will not"]
  s5["5. Clear the row so the list…"]
  s6["6. Set a review threshold you can…"]
  s7["7. Know the purchases where the e-invoice…"]
  s8["8. Expect a flagged supplier to be…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  s6 --> s7
  s7 --> s8
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s4 here;

Step 5 — Clear the row so the list shrinks

Your queue becomes a worklist instead of a growing pile.

  • Select the purchase row in PD Matching Q. and press Push to Unmatched History
Screen capture pending the demo tenant

PD Matching Q. with several rows selected and the Push to Unmatched History button above the grid

Step 6 — Set a review threshold you can defend

You have a routine that survives a busy month.

What you do
  1. Pick an amount above which every purchase gets the four checks and a filed…
  2. Write the threshold down somewhere, because the value of the routine is that it…

Step 7 — Know the purchases where the e-invoice is yours

For some purchases, Malaysian tax rules put the reporting obligation on the buyer rather than the seller — so the e-invoice for something you…

Where this step sits
    flowchart TD
  s1["1. Recognise a validated supplier e-invoice when…"]
  s2["2. Run the four checks against your…"]
  s3["3. Watch the trap that only groups…"]
  s4["4. File it, because BigLedger will not"]
  s5["5. Clear the row so the list…"]
  s6["6. Set a review threshold you can…"]
  s7["7. Know the purchases where the e-invoice…"]
  s8["8. Expect a flagged supplier to be…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  s6 --> s7
  s7 --> s8
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s7 here;

Step 8 — Expect a flagged supplier to be absent from this list

You will stop chasing a document that was never coming.

Where this step sits
    flowchart TD
  s1["1. Recognise a validated supplier e-invoice when…"]
  s2["2. Run the four checks against your…"]
  s3["3. Watch the trap that only groups…"]
  s4["4. File it, because BigLedger will not"]
  s5["5. Clear the row so the list…"]
  s6["6. Set a review threshold you can…"]
  s7["7. Know the purchases where the e-invoice…"]
  s8["8. Expect a flagged supplier to be…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  s6 --> s7
  s7 --> s8
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s8 here;

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