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Reconcile supplier e-invoices against your purchase documents · lesson 6 of 7 · for the whole-system operator — you run the books Read the full lesson · Back to the course

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Step 1 — Know that there are two, and that they never meet

You will stop expecting one screen to explain the other.

Where this step sits
    flowchart TD
  s1["1. Know that there are two…"]
  s2["2. Name the key each one matches…"]
  s3["3. Know what feeds it…"]
  s4["4. Know what it can never match"]
  s5["5. Do the one thing that makes…"]
  s6["6. Choose the console your month actually…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s1 here;

Step 2 — Name the key each one matches on

You can predict which console will find a pair.

What this step names
  1. The Admin applet reconciliation pairs only when four values agree exactly…
  2. Reference number
  3. Amount
  4. Document date

Step 3 — Know what feeds it, and which feed you control

You can get a supplier's invoice into AP Automation today.

Screen capture pending the demo tenant

AP Automation, OCR E-invoice listing with the Create button and the Upload E-invoice drag-and-drop panel

Step 4 — Know what it can never match

You will not chase four categories of document that will never pair.

What this step names
  1. Only invoices are matched: credit notes
  2. Debit notes and refund notes are listed for you to read
  3. Never matched or valued

Step 5 — Do the one thing that makes it work

Your goods receipts will actually match.

Where this step sits
    flowchart TD
  s1["1. Know that there are two…"]
  s2["2. Name the key each one matches…"]
  s3["3. Know what feeds it…"]
  s4["4. Know what it can never match"]
  s5["5. Do the one thing that makes…"]
  s6["6. Choose the console your month actually…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s5 here;

Step 6 — Choose the console your month actually runs on

You will stop looking for one console to do both jobs.

  • Use AP Automation where your branches genuinely key the supplier's delivery-order number…
Screen capture pending the demo tenant

AP Automation, B2B vs E-invoice Summary, each e-invoice row beside its matched goods-receipt lines with the amount difference and matching status columns

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