E-Invoice & PEPPOL

E-Invoice & PEPPOL

BigLedger is Malaysia’s MDEC Fully Accredited PEPPOL Service Provider, offering comprehensive e-invoicing solutions designed for the MyInvois initiative and beyond.

PEPPOL Accreditation

What is PEPPOL?

PEPPOL (Pan-European Public Procurement On-Line) is an international network that enables businesses to exchange electronic documents seamlessly across borders. As a fully accredited PEPPOL Service Provider, BigLedger ensures:

  • Compliance: Full adherence to international e-invoicing standards
  • Interoperability: Seamless document exchange with global trading partners
  • Security: Encrypted, validated document transmission
  • Reliability: Guaranteed delivery and receipt confirmation

MDEC Accreditation

BigLedger has achieved full accreditation from the Malaysia Digital Economy Corporation (MDEC), positioning us as a trusted partner for:

  • Malaysian businesses preparing for mandatory e-invoicing
  • International companies trading with Malaysian entities
  • Government agencies requiring PEPPOL-compliant transactions
  • SMEs seeking affordable e-invoicing solutions

MyInvois Integration

Overview

MyInvois is Malaysia’s national e-invoicing initiative, mandating electronic invoice submission to the Inland Revenue Board (LHDN). BigLedger’s platform provides seamless MyInvois integration, transforming regulatory compliance into a strategic advantage.

Implementation Timeline

Phase 1: August 2024

  • Businesses with annual turnover > RM 100 million

Phase 2: January 2025

  • Businesses with annual turnover > RM 25 million

Phase 3: July 2025

  • All remaining businesses

BigLedger’s MyInvois Solution

Automated Submission

  • Direct API integration with LHDN
  • Real-time invoice validation
  • Automatic retry on failures
  • Bulk invoice processing

Data Validation

  • Pre-submission validation checks
  • Tax compliance verification
  • Format standardization
  • Error prevention and correction

Multi-Source Integration

  • Connect existing ERP systems
  • Import from accounting software
  • Excel/CSV file uploads
  • Manual entry options

E-Invoice Configuration Module

Key Features

Invoice Generation

  • Automated invoice creation from sales orders
  • Multi-currency support
  • Tax calculation engine
  • Custom invoice templates

Validation Engine

  • LHDN compliance checks
  • Business rule validation
  • Data completeness verification
  • Duplicate detection

Workflow Management

  • Approval chains
  • Digital signatures
  • Amendment tracking
  • Credit note processing

Archive & Retrieval

  • 7-year retention compliance
  • Advanced search capabilities
  • Audit trail maintenance
  • Document versioning

Technical Specifications

Supported Formats

  • UBL 2.1 (Universal Business Language)
  • JSON for API transmission
  • PDF for human-readable copies
  • XML for system integration

Integration Methods

  • REST API
  • SFTP batch processing
  • Web portal access
  • Mobile applications

Performance

  • Process 10,000+ invoices per hour
  • Sub-second validation
  • 99.9% uptime SLA
  • Real-time status updates

Integration with BigLedger Modules

Seamless Data Flow 

[Sales Order] → [Invoice Generation] → [Validation] → [MyInvois/PEPPOL] → [Accounting]
      ↓               ↓                    ↓              ↓                  ↓
[Inventory]    [Tax Engine]        [Compliance]    [Archive]         [Reports]

Connected Modules

Point of Sale (POS)

  • Automatic invoice generation at checkout
  • Real-time submission to LHDN
  • Consolidated daily reporting
  • Multi-outlet support

E-Commerce Platform

  • B2C invoice automation
  • B2B self-billing support
  • Marketplace integration
  • Cross-border transactions

Accounting System

  • GL posting automation
  • Tax reconciliation
  • Cash flow tracking
  • Financial reporting

Inventory Management

  • Stock level updates
  • Cost tracking
  • Serial number tracking
  • Batch management

Benefits & ROI

Operational Benefits

Cost Reduction

  • 80% reduction in invoice processing time
  • Eliminate manual data entry
  • Reduce printing and storage costs
  • Minimize error-related penalties

Efficiency Gains

  • Same-day invoice approval
  • Automated tax calculations
  • Instant delivery confirmation
  • Streamlined dispute resolution

Compliance Assurance

  • 100% LHDN compliance
  • Automatic updates for regulation changes
  • Complete audit trail
  • Proactive error prevention

Strategic Advantages

Cash Flow Improvement

  • Faster payment cycles
  • Reduced disputes
  • Better credit management
  • Enhanced supplier relationships

Data Intelligence

  • Real-time sales analytics
  • Tax liability tracking
  • Customer buying patterns
  • Supplier performance metrics

Competitive Edge

  • First-mover advantage
  • Enhanced customer experience
  • International trade readiness
  • Digital transformation acceleration

Implementation Process

Phase 1: Assessment (Week 1)

  • Current process analysis
  • System integration requirements
  • Data quality assessment
  • Compliance gap analysis

Phase 2: Configuration (Week 2-3)

  • System setup and configuration
  • Master data migration
  • Tax rules configuration
  • Template customization

Phase 3: Integration (Week 4-5)

  • ERP/POS integration
  • API connectivity setup
  • Testing and validation
  • User training

Phase 4: Pilot (Week 6-7)

  • Limited rollout
  • Performance monitoring
  • Issue resolution
  • Process refinement

Phase 5: Go-Live (Week 8)

  • Full deployment
  • 24/7 support activation
  • Performance monitoring
  • Continuous optimization

Success Stories

Retail Chain - 500 Outlets

Challenge: Manual invoice processing across multiple locations Solution: Integrated POS with automated e-invoicing Results:

  • 90% reduction in processing time
  • Zero compliance penalties
  • RM 2 million annual cost savings

Manufacturing Company

Challenge: Complex B2B invoicing with multiple tax scenarios Solution: Custom validation rules and automated workflows Results:

  • 100% on-time LHDN submission
  • 60% faster payment collection
  • Complete supply chain visibility

E-Commerce Platform

Challenge: High volume B2C transactions Solution: Real-time invoice generation and submission Results:

  • 50,000 daily invoices processed
  • 99.99% submission success rate
  • Seamless customer experience

Pricing Models

Starter Package

  • Up to 1,000 invoices/month
  • Basic validation
  • Web portal access
  • Email support

Professional Package

  • Up to 10,000 invoices/month
  • Advanced validation
  • API integration
  • Priority support
  • Custom workflows

Enterprise Package

  • Unlimited invoices
  • Full integration suite
  • Dedicated support
  • Custom development
  • SLA guarantee

Pay-Per-Use

  • No monthly commitment
  • Per-invoice pricing
  • All features included
  • Ideal for seasonal businesses

Getting Started

Quick Start Guide

  1. Sign Up: Create your BigLedger account
  2. Configure: Set up company and tax details
  3. Connect: Integrate with existing systems
  4. Test: Validate with sample invoices
  5. Deploy: Go live with confidence

Resources

Documentation

Support

  • 24/7 Help Desk
  • Implementation consultants
  • Training programs
  • Community forum

Tools

  • Invoice validator
  • Tax calculator
  • Format converter
  • Test environment

Contact Our E-Invoice Experts

Ready to transform your invoicing process? Our team is here to help:

  • Schedule Demo: See the platform in action
  • Free Assessment: Evaluate your readiness
  • Implementation Support: Expert guidance
  • Training: Comprehensive user training

Request Demo | Contact Sales | Download Guide

Compliance & Certifications

  • MDEC PEPPOL Accreditation
  • ISO 27001 Certified
  • LHDN Approved Solution
  • PDPA Compliant
  • SST/GST Ready

BigLedger - Your Trusted Partner for E-Invoice Transformation