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Pair one by hand

Pair one by hand

Reconcile supplier e-invoices against your purchase documents · presentation 4 of 7 · for the whole-system operator — you run the books Read the transcript · Back to the series

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Reconcile supplier e-invoices against your purchase documents · presentation 4 of 7

Pair one by hand

You can pair a supplier e-invoice with your purchase document from the Match Incoming Doc tab…

Step 1 — Press Auto Match once and know what it tested

You know what the button actually does.

What this step names
  1. Auto Match takes ten incoming supplier documents a run and
  2. For each
  3. Looks for one of your purchase documents on which every value the…
  4. The reference number
  5. The amount
  6. The document date

Step 2 — Understand why it usually finds nothing

You will stop pressing it a second and third time.

What this step names
  1. Those three things are ordinary
  2. Not errors
  3. Any one of them defeats an exact test

Step 3 — Pair the two documents yourself

You have made a pair the automatic pass would never have made.

  • Open the row in PD Matching Q. — your purchase document…
Screen capture pending the demo tenant

The PD Matching Q. row open on its Match Incoming Doc tab, with the plus button and the Match Incoming E-Invoice selection screen

Step 4 — Confirm it landed, and treat it as final

You will check a pair before you make it, because you cannot cleanly take it back.

Where this step sits
    flowchart TD
  s1["1. Press Auto Match once and know…"]
  s2["2. Understand why it usually finds nothing"]
  s3["3. Pair the two documents yourself"]
  s4["4. Confirm it landed, and treat it…"]
  s5["5. Remember what the pair did not…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s4 here;

Step 5 — Remember what the pair did not do

You will not close the month one document short.

What you do
  1. Keep the two jobs in separate parts of your routine…

NarrationSlide 1 of 6

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What arrives, and what never will — transcriptPair one by hand — transcript