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Prove the month for a group: three companies, three reports, one routine

Prove the month for a group: three companies, three reports, one routine

Prove the month: the Discrepancies Report · presentation 4 of 4 · for the whole-system operator — you run the books Read the transcript · Back to the series

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Prove the month: the Discrepancies Report · presentation 4 of 4

Prove the month for a group: three companies, three reports, one routine

You can run the month-end proof for a group of companies in one tenant — three reports in the right order…

The order of work

Step 1 — Put the report last, and start on the first

The report will stop being a surprise.

  • Read To IRB E-Invoice for the month and clear anything Invalid
  • Start on the first, not the sixth…

Invalid

Then read To IRB E-Invoice for the month and clear anything Invalid

Step 2 — Read the retail company against a consolidated shape

The largest company's report will look right to you at a glance.

What this step names
  1. The consolidated-only count on the gap tab is the number of consolidated…
  2. More if it fired more than once
  3. Several per branch under the by-branch variant

Step 3 — Read the distribution company against an individual shape

A non-zero missing line will be a work list rather than a worry.

What you do
  1. Open the line: the four are the four invoices in the pool
  2. Fix the tax numbers, resubmit from the pool…

Step 4 — Read the purchase side, and know what the currency filter removes

The purchase half of the report will not mislead you.

Where this step sits
    flowchart TD
  s1["1. Put the report last…"]
  s2["2. Read the retail company against a…"]
  s3["3. Read the distribution company against an…"]
  s4["4. Read the purchase side…"]
  s5["5. When a company's month will not…"]
  s6["6. What a signed-off month looks like"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s4 here;

When it does not balance

Step 5 — When a company's month will not balance, work the list in order

You will know where to look first and where to look last.

Where this step sits
    flowchart TD
  s1["1. Put the report last…"]
  s2["2. Read the retail company against a…"]
  s3["3. Read the distribution company against an…"]
  s4["4. Read the purchase side…"]
  s5["5. When a company's month will not…"]
  s6["6. What a signed-off month looks like"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s5 here;

Signing it off

Step 6 — What a signed-off month looks like

You can say in one breath when the group is done.

  • Keep the three report rows; they are dated, per company…

Cancelled

Less Internal Submission and Cancelled

NarrationSlide 1 of 10

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What passes the report silently, and how you will know — transcriptProve the month for a group: three companies, three reports, one routine — transcript