Skip to content
Learn
Presentations P-00000 to P-00999
Three papers, and the person who compares them

Three papers, and the person who compares them

Match a supplier's invoice to your delivery orders and goods receipts · presentation 1 of 4 · for the whole-system operator — you run the books Read the transcript · Back to the series

These slides need JavaScript to advance one at a time. Without it every slide is shown below, one after another, each with its own player — or read the transcript, which carries the same steps and every word.

Match a supplier's invoice to your delivery orders and goods receipts · presentation 1 of 4

Three papers, and the person who compares them

You can say what the purchase order, the goods received note and the supplier's invoice each prove…

Three papers

Step 1 — Name what each paper proves

You will know which document answers which question.

RM 128

…pairs of wireless earbuds ordered at RM 128 each for branch GS-KV-01

Step 2 — Keep the supplier's delivery order where it belongs

You will not look for the supplier's delivery order in the wrong applet.

Where this step sits
    flowchart TD
  s1["1. Name what each paper proves"]
  s2["2. Keep the supplier's delivery order where…"]
  s3["3. Know that no engine compares them"]
  s4["4. Know which paper moves your books"]
  s5["5. Put the control in a named…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s2 here;

What BigLedger does, and what it leaves to you

Step 3 — Know that no engine compares them

You will stop waiting for a warning that never comes.

What this step names
  1. BigLedger has no three-way matching engine: no tolerance setting
  2. No variance report
  3. No flag
  4. Nothing that stops a supplier invoice being finalised because its price or…

Step 4 — Know which paper moves your books

You will know why a matching mistake is an accounting mistake.

What this step names
  1. The purchase invoice is the document that books the stock in
  2. Posts the purchase and the input tax
  3. Creates what you owe the supplier

Step 5 — Put the control in a named person's hands

You will know where your matching control actually lives.

What you do
  1. Keep the person who orders apart from the person who receives and the person…
  2. Write your tolerance down, for example query any price above the order…

NarrationSlide 1 of 8

Left and right arrows, or the space bar, move between slides; f is full screen and Esc leaves it. Clicking the left or right half of a slide pages it. Play and pause belong to you — nothing moves on by itself unless you tick the box above.

Last updated on
When it does not agree, and the matching you cannot see — transcriptThree papers, and the person who compares them — transcript