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Pull the receipt onto the invoice, then check it against the paper

Pull the receipt onto the invoice, then check it against the paper

Match a supplier's invoice to your delivery orders and goods receipts · presentation 2 of 4 · for the whole-system operator — you run the books Read the transcript · Back to the series

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Match a supplier's invoice to your delivery orders and goods receipts · presentation 2 of 4

Pull the receipt onto the invoice, then check it against the paper

You can record the supplier's numbers on the receipt, draw a finalised goods received note into a new purchase invoice…

Before the invoice

Step 1 — Record the supplier's numbers at the receiving bay

Each receipt will carry what you need to find it later.

What this step names
  1. When an invoice number is keyed
  2. The receipt lists any other receipt already carrying it
  3. Your administrator can turn that warning into a refusal to save

Build the invoice from the receipt

Step 2 — Draw the receipt in, never key it

Your invoice will be tied to the receipt it pays for.

What you do
  1. Create the purchase invoice, open the KO For tab…

Step 3 — Find out why a receipt is not offered

An empty grid will cost you minutes, not an afternoon.

Where this step sits
    flowchart TD
  s1["1. Record the supplier's numbers at the…"]
  s2["2. Draw the receipt in…"]
  s3["3. Find out why a receipt is…"]
  s4["4. Put the supplier's date back after…"]
  s5["5. Compare three things, and stop if…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s3 here;

Step 4 — Put the supplier's date back after the knock-off

Your invoice will land in the right month.

What you do
  1. Wait the couple of seconds for the lines to appear…
  2. Key the supplier's own invoice number into the reference field while you are there

The check that is yours

Step 5 — Compare three things, and stop if they differ

You will catch a difference while it is still free to fix.

  • Compare the invoice lines with the supplier's paper

RM 132

So RM 132 on their paper against RM 128 on your screen…

NarrationSlide 1 of 9

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Three papers, and the person who compares them — transcriptPull the receipt onto the invoice, then check it against the paper — transcript