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Receipts that bill themselves, and proving the month

Receipts that bill themselves, and proving the month

Match a supplier's invoice to your delivery orders and goods receipts · presentation 4 of 4 · for the whole-system operator — you run the books Read the transcript · Back to the series

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Match a supplier's invoice to your delivery orders and goods receipts · presentation 4 of 4

Receipts that bill themselves, and proving the month

You can tell whether finalising a receipt in your company creates the purchase invoice by itself and what that does to your matching control…

When nobody keys the invoice

Step 1 — Find out whether your receipts bill themselves

You will know whether anyone compares before the bill posts.

Where this step sits
    flowchart TD
  s1["1. Find out whether your receipts bill…"]
  s2["2. Move the check to where the…"]
  s3["3. Count what arrived but has not…"]
  s4["4. Find invoices with no receipt behind…"]
  s5["5. Hand over the checks this series…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s1 here;

Step 2 — Move the check to where the bill is decided

Your matching control will sit in front of the posting again.

What you do
  1. Choose one, write it down, and make sure whoever finalises receipts knows what that…

Proving the month

Step 3 — Count what arrived but has not been billed

You will know what is sitting on your floor outside the books.

What this step names
  1. Read it for anything older than that supplier's usual billing delay
  2. Chase those invoices
  3. Ask your accountant whether the month needs an accrual for what is…

Step 4 — Find invoices with no receipt behind them

You will catch the bill that skipped the receiving bay.

What you do
  1. Run the Purchase Report by document for the month
  2. Take each unexpected blank to whoever keyed it…

Step 5 — Hand over the checks this series does not cover

You will know which questions belong to someone else.

Where this step sits
    flowchart TD
  s1["1. Find out whether your receipts bill…"]
  s2["2. Move the check to where the…"]
  s3["3. Count what arrived but has not…"]
  s4["4. Find invoices with no receipt behind…"]
  s5["5. Hand over the checks this series…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s5 here;

NarrationSlide 1 of 8

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When the supplier's paper and your receipt disagree — transcriptReceipts that bill themselves, and proving the month — transcript