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What arrived, and what it leaves for you to do

What arrived, and what it leaves for you to do

Receive a supplier's invoice over Peppol · presentation 2 of 3 · for the whole-system operator — you run the books Read the transcript · Back to the series

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Receive a supplier's invoice over Peppol · presentation 2 of 3

What arrived, and what it leaves for you to do

You can read a received Peppol invoice for what matters and say which of your companies it is addressed to…

On the From Peppol AP screen

Step 1 — Read the document that arrived

You can read a received invoice in under a minute.

What you do
  1. Open it from From Peppol AP in the My Peppol Admin applet
  2. Check Buyer Name and Buyer Tax ID first

Step 2 — Know what it does not do for you

You will not wait for a purchase invoice that is never coming.

What this step names
  1. It creates no purchase invoice
  2. Posts nothing to the supplier's account
  3. Moves no stock
  4. Is not tied to your order or your goods received note

The check that is still yours

Step 3 — Build the purchase invoice against it

The purchase invoice will agree with the supplier's claim, or you will know why not.

What you do
  1. Create the purchase invoice and draw the goods received note in through KO For
  2. Compare quantity against what you received, unit price against the price on your receipt…
  3. Export the Peppol document and attach it to the purchase invoice…

Step 4 — Record a supplier's credit note the right way round

A supplier's credit will lower what you owe instead of raising it.

RM 640

So when the wholesaler credits you RM 640 for five faulty chargers

Step 5 — Know which documents reach the matching list

You will know which received documents still need you at month end.

Where this step sits
    flowchart TD
  s1["1. Read the document that arrived"]
  s2["2. Know what it does not do…"]
  s3["3. Build the purchase invoice against it"]
  s4["4. Record a supplier's credit note the…"]
  s5["5. Know which documents reach the matching…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s5 here;

NarrationSlide 1 of 8

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Be found: the address your suppliers deliver to — transcriptWhat arrived, and what it leaves for you to do — transcript