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Pair it by hand, and prove nothing received was left unbooked

Pair it by hand, and prove nothing received was left unbooked

Receive a supplier's invoice over Peppol · presentation 3 of 3 · for the whole-system operator — you run the books Read the transcript · Back to the series

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Receive a supplier's invoice over Peppol · presentation 3 of 3

Pair it by hand, and prove nothing received was left unbooked

You can find a received Peppol invoice on the e-invoice matching list and read the two columns that describe it…

The matching list

Step 1 — Find the row, and read the two columns that describe it

You will read a Peppol row on the matching list without being misled by it.

What you do
  1. Read two columns: Ref No, which is the supplier's invoice number, and Amount Txn…

Step 2 — Stop waiting for Auto Match

You will stop pressing a button that cannot help you here.

What this step names
  1. Auto Match compares four values
  2. Every one the row holds must agree exactly: supplier ID
  3. Reference number
  4. Amount
  5. Date

Step 3 — Pair it with the purchase invoice you booked

The received invoice and your purchase invoice will be recorded as a pair.

What you do
  1. Open the purchase invoice's row in PD Matching Q.…

Month end

Step 4 — Clear what can never pair

Every purchase document will have been dealt with, not only the ones that paired.

What you do
  1. Check it against the credit note on From Peppol AP…

Step 5 — Prove nothing received was left unbooked

You can show that every document received over Peppol is in your books.

What you do
  1. Open From Peppol AP and work through every document you have not yet ticked…
  2. Tick each invoice off against Matched History…

NarrationSlide 1 of 8

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What arrived, and what it leaves for you to do — transcriptPair it by hand, and prove nothing received was left unbooked — transcript