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What a supplier record controls, and what it only records

What a supplier record controls, and what it only records

Set up your suppliers so purchasing posts correctly · presentation 2 of 2 · for the whole-system operator — you run the books Read the transcript · Back to the series

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Set up your suppliers so purchasing posts correctly · presentation 2 of 2

What a supplier record controls, and what it only records

You can say which supplier details a purchase invoice copies and which one it reads when it posts…

What reaches the document

Step 1 — Know what an invoice copies, and what it reads later

You will know why changing a supplier does not change last month's invoices, except in one way.

What this step names
  1. When you pick a supplier on a purchase invoice
  2. BigLedger copies its details onto the document: the name
  3. Code
  4. Contact details
  5. Currency
  6. E-invoice tax number and SST number

Records, not rules

Step 2 — Record the terms, and keep the payment calendar yourself

You will know what a supplier's credit term and credit limit actually do: nothing that stops or dates a document.

What you do
  1. Work each invoice's due date from its transaction date and the terms…

Step 3 — Keep the terms list short, and name each rule in words

Your terms will say what the supplier actually agreed.

Where this step sits
    flowchart TD
  s1["1. Know what an invoice copies…"]
  s2["2. Record the terms, and keep the…"]
  s3["3. Keep the terms list short…"]
  s4["4. Give replenishment the prices it chooses…"]
  s5["5. Predict the price a purchase return…"]
  s6["6. Load suppliers in bulk…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s3 here;

Prices and returns

Step 4 — Give replenishment the prices it chooses suppliers by

Stock Replenishment will order from the supplier you expect, at the price you agreed.

Where this step sits
    flowchart TD
  s1["1. Know what an invoice copies…"]
  s2["2. Record the terms, and keep the…"]
  s3["3. Keep the terms list short…"]
  s4["4. Give replenishment the prices it chooses…"]
  s5["5. Predict the price a purchase return…"]
  s6["6. Load suppliers in bulk…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s4 here;

Step 5 — Predict the price a purchase return starts at

You will know when the supplier's return pricing option counts.

What this step names
  1. The Main tab offers one: last purchase price
  2. Moving average cost
  3. Purchase invoice price

Loading and retiring

Step 6 — Load suppliers in bulk, and retire rather than delete

You can load a hundred suppliers and remove one without losing anything.

What you do
  1. Set it to inactive instead; the documents already raised are untouched

NarrationSlide 1 of 11

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Before the first purchase: a supplier your books can post to — transcriptWhat a supplier record controls, and what it only records — transcript