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Best Practices

Follow these operational best practices to maintain payroll computation accuracy, ensure timely statutory tax submissions, and protect employee salary confidentiality.

1. Attendance & Overtime Cut-Off Verification

  • Enforce Monthly Time Log Cut-Offs: Lock monthly time attendance logs in the Admin Time Attendance Applet 5 business days prior to payroll processing to prevent post-computation attendance modifications.
  • Biometric Anti-Buddy Punching: Require biometric thumbprint or facial recognition scanning at factory gates to eliminate fraudulent buddy-clocking.

2. Statutory Compliance & Filing Timelines

  • Strict Statutory Deadlines: Submit monthly EPF, SOCSO, EIS, and PCB tax payments prior to government monthly deadlines (e.g., 15th of each month) to avoid statutory late-payment interest fines.
  • Encrypted Payslip Distribution: Password-protect all digital PDF payslips sent to employees to maintain data privacy compliance.