Use Cases
The Purchasing Module flexibly supports diverse procurement workflows across manufacturing, wholesale trading, and retail operations.
1. Manufacturing Raw Material Procurement (MRP-Driven Buying)
Business Scenario: A manufacturing plant requires automated raw material purchasing based on Material Requirements Planning (MRP) production schedules and safety stock thresholds.
- Primary Applets: Purchase Requisition Applet, Purchase Order Applet, Goods Received Note GRN Applet
- Operational Flow: MRP engine identifies raw material shortages → automated Requisitions generated → Procurement Officer issues POs with agreed supplier lead times → warehouse receives goods via GRN with batch number logging.
2. Retail & Wholesale Stock Reordering (Min/Max Replenishment)
Business Scenario: A retail business automatically reorders trading inventory when warehouse stock levels fall below established reorder points.
- Primary Applets: Purchase Order Applet, Goods Received Note GRN Applet
- Operational Flow: Inventory alert triggers replenishment request → buyer issues PO using contracted vendor pricebooks → supplier dispatches shipment → warehouse executes GRN stock-in.
3. Vendor Consignment Procurement (Consignee Operations)
Business Scenario: A retailer receives stock from a supplier on consignment, storing goods on-site without upfront payment until items are sold to retail customers.
- Primary Applets: Consignment Purchase Order, Consignor Purchase Billing
- Operational Flow: Consignment PO issued for physical stock transfer → goods stored in dedicated consignment warehouse location → monthly retail sales log reported → consignor billing generates invoice for sold units only.