Pricing Scheme Rewards

Pricing scheme rewards use BigLedger’s item pricing functionality to provide special member pricing. By configuring pricing schemes in Doc Item Maintenance (FI-ITEM module), you create discounted or exclusive prices that automatically apply to qualified members during transactions.

Understanding Pricing Schemes in Membership Context

Pricing schemes are a core feature of BigLedger’s item master data management in the FI-ITEM (Doc Item Maintenance) module. While pricing schemes serve many purposes across BigLedger, they’re particularly powerful for membership programs because they enable automatic, rule-based member pricing without requiring point redemption or manual discounts.

How Pricing Schemes Enable Member Rewards:

Define special pricing for specific items or item categories
Pricing schemes are referenced by pricebooks
Pricebooks control which members can access which schemes
When qualifying members transact, special pricing applies automatically
Members receive benefits simply by being members, without redemption actions

Pricing Schemes vs. Manual Discounts:

Pricing schemes are systematic and automatic
Manual discounts require staff action at POS
Schemes ensure consistency across channels (POS, e-commerce, sales orders)
Schemes provide audit trails and reporting on member pricing usage
Schemes scale to large programs without operational burden

Accessing Doc Item Maintenance

Pricing schemes are configured in the Doc Item Maintenance module, not in the Membership module:

Navigate to FI-ITEM Module. Locate Doc Item Maintenance in BigLedger’s module menu. This module manages all item master data including descriptions, standard pricing, cost information, and pricing schemes.

Understanding Module Context. When configuring pricing schemes for membership rewards, you’re working across modules:

FI-ITEM defines what the special price is
Membership pricebooks define who can access it
Integration between modules enables the complete reward experience

Permissions Required. Ensure your user role has permissions to:

Access Doc Item Maintenance
Modify item pricing schemes
Create and edit pricing scheme definitions

If you don’t see pricing scheme options in Doc Item Maintenance, contact your system administrator to verify permissions.

Types of Pricing Schemes for Member Rewards

Different pricing scheme types serve different reward strategies:

Fixed Price Schemes define absolute prices for items:

Item ABC normally $29.99, member price $24.99
Straightforward for members to understand
Best when member pricing is static
Requires updates if standard pricing changes

Percentage Discount Schemes apply percentage reductions:

Members receive 10% off regular price
Automatically adjusts when standard prices change
Easier to maintain than fixed prices
Clear value communication (“Save 10% as a member”)

Category-Based Schemes apply pricing to entire item categories:

All electronics receive 15% member discount
Saves configuration effort for large catalogs
Ensures new items in category automatically include member pricing
Scales well for programs with many items

Tiered Schemes provide different pricing based on quantity or member level:

Buy 1-5 units: 10% off
Buy 6-10 units: 15% off
Buy 11+ units: 20% off
Can combine with member classes for sophisticated structures

Time-Based Schemes offer pricing during specific periods:

Member pricing available 9am-11am for early bird benefit
Weekend member specials
Seasonal member pricing promotions
Adds temporal dimension to rewards

Creating a Fixed Price Scheme

To create a fixed price scheme for member rewards:

Open Item Record. In Doc Item Maintenance, search for and open the item record you want to add member pricing to.

Navigate to Pricing Section. Locate the pricing configuration area within the item record. This section displays standard pricing and available pricing schemes.

Create New Pricing Scheme. Click “Add Pricing Scheme” or similar button to create a new scheme for this item.

Define Scheme Code. Enter a unique code identifying this pricing scheme. Use meaningful codes like “GOLD-PRICE,” “MEM-DISC-10,” or “VIP-PRICE” that indicate the scheme’s purpose.

Enter Scheme Description. Provide a clear description: “Gold Member Pricing - 10% discount” or “VIP Member Exclusive Price.”

Select Scheme Type. Choose “Fixed Price” as the scheme type.

Enter Member Price. Input the special price members will pay:

Standard price: $29.99
Member price: $24.99
Savings: $5.00 (16.7%)

Set Effective Dates. Specify when this pricing is valid:

Start date: When member pricing becomes available
End date: When pricing expires (leave open for ongoing pricing)

Configure Currency. Ensure the pricing scheme uses the correct currency for your market (USD, EUR, MYR, etc.).

Set Priority (if applicable). If multiple pricing schemes could apply, priority determines which takes precedence. Lower numbers typically mean higher priority.

Save the Scheme. Click “Save” to create the pricing scheme. It’s now available to be referenced by pricebooks.

Repeat for Additional Items. Create pricing schemes for each item that should have member pricing.

Creating a Percentage Discount Scheme

Percentage discounts are often preferable to fixed prices:

Open Item Record. In Doc Item Maintenance, access the item you want to configure.

Create New Pricing Scheme. Add a new pricing scheme to the item.

Define Scheme Details. Enter code (e.g., “MEM-10PCT”) and description (“Member 10% Discount”).

Select Scheme Type. Choose “Percentage Discount” or “Markup/Markdown” depending on your system’s terminology.

Enter Discount Percentage. Input the discount value:

10 for 10% off
15 for 15% off
20 for 20% off

Choose Calculation Base. Specify whether discount applies to:

Regular selling price
List price
Current transaction price
Most commonly, discount applies to standard selling price

Set Rounding Rules. Determine how calculated prices round:

Round to nearest cent
Round down to nearest cent
Round to nearest nickel (for cash transactions)

Configure Combination Rules. Specify whether this discount can combine with:

Other promotional discounts
Volume discounts
Sale pricing
Most member pricing is exclusive (doesn’t combine)

Set Effective Dates. Define the period when this discount is valid.

Save the Scheme. Save to make the percentage discount available for pricebook assignment.

Creating Category-Based Pricing

For programs with many items, category pricing is efficient:

Identify Item Categories. Determine which product categories should have member pricing:

Electronics
Apparel
Home Goods
Premium Items

Define Category Pricing Rule. In pricing scheme configuration, select category-based pricing:

Choose the category (e.g., “Electronics”)
Define the pricing rule (e.g., 15% off regular price)
Set scheme code (e.g., “MEM-ELEC-15PCT”)

Apply to Category. The pricing scheme automatically applies to all items in the category:

Existing items immediately receive member pricing
New items added to category automatically inherit pricing
Removes need to configure individual items

Test Category Coverage. Verify that items in the category show the member pricing:

Query items in the category
Confirm pricing scheme appears in their pricing configuration
Test transactions to ensure pricing applies

Monitor Category Changes. When items are added to or removed from categories:

They gain or lose member pricing automatically
Review category assignments periodically
Ensure categorization aligns with your member pricing strategy

Configuring Multi-Tier Pricing Schemes

Create different pricing for different member tiers:

Create Tier-Specific Schemes. For the same item, create separate schemes for each tier:

Scheme 1: “BRONZE-PRICE” - 5% off
Scheme 2: “SILVER-PRICE” - 10% off
Scheme 3: “GOLD-PRICE” - 15% off
Scheme 4: “PLATINUM-PRICE” - 20% off

Differentiate Scheme Details. Each scheme has distinct:

Discount percentage or fixed price
Scheme code indicating tier
Description explaining which tier it serves

Link to Pricebooks. Later, when configuring pricebooks:

Bronze pricebook references BRONZE-PRICE schemes
Silver pricebook references SILVER-PRICE schemes
Gold pricebook references GOLD-PRICE schemes
Each member class sees their tier’s pricing

Create Clear Value Progression. Ensure pricing creates meaningful tier differentiation:

Bronze: 5% off
Silver: 10% off (double Bronze value)
Gold: 15% off (triple Bronze value)
Clear progression motivates tier advancement

Test Tier Pricing. Verify that members in different tiers see different prices:

Create test members in each tier
Process test transactions for each
Confirm correct pricing applies based on tier

Exclusive Member Items

Some items can be available only to members:

Configure Member-Only Pricing. Create items with no standard pricing, only member pricing:

Standard price: Not available (or set very high)
Member price: Actual selling price
Result: Only members can purchase at reasonable price

Mark Items as Member Exclusive. If your system supports item flags:

Flag item as “Member Only”
Display “Members Only” badge in catalogs
Prevent purchase by non-members at POS and online

Use Member-Only Categories. Create product categories exclusively for members:

“Member Exclusives” category
Items in this category available only through member pricing
Creates aspirational value for membership

Featured Member Items. Promote exclusive items in member communications:

“New member-only products available this month”
“Exclusive access for Gold members”
Highlights membership value beyond discounts

Managing Pricing Scheme Complexity

As programs grow, pricing scheme management becomes critical:

Use Consistent Naming Conventions. Establish naming patterns:

Tier-based: “GOLD-”, “SILVER-”, “BRONZE-” prefixes
Discount-based: “MEM-10PCT”, “MEM-15PCT”
Category-based: “MEM-ELEC”, “MEM-APRL” (Electronics, Apparel)

Document Scheme Purposes. Maintain documentation of:

What each scheme is for
Which member tiers use it
When it was created and why
Expected usage volume

Limit Active Schemes. Avoid creating dozens of pricing schemes:

More schemes increase complexity and maintenance
Focus on schemes that drive program objectives
Retire obsolete schemes when campaigns end

Centralize Scheme Management. Designate responsibility:

Who can create new pricing schemes
Who approves member pricing structures
Who maintains scheme documentation
Prevents proliferation of redundant schemes

Regular Review Process. Schedule periodic reviews:

Are all active schemes still necessary?
Should expired schemes be retired?
Do schemes align with current program strategy?
Are naming conventions still followed?

Pricing Scheme Maintenance

Ongoing management keeps pricing current:

Updating Scheme Values. When you need to change member pricing:

Locate the pricing scheme in Doc Item Maintenance
Update the fixed price or discount percentage
Save changes
New pricing applies to all members accessing that scheme

Scheme Effective Dates. Use effective dates for:

Launching new member pricing on specific dates
Automatically expiring promotional pricing
Seasonal pricing adjustments
Aligns with marketing campaign timing

Bulk Updates. For widespread pricing changes:

Export items with pricing schemes
Update pricing in bulk file
Reimport to update many schemes simultaneously
Useful for annual pricing reviews or program restructures

Archiving Old Schemes. When schemes are no longer needed:

Verify no pricebooks reference the scheme
Mark scheme as inactive or delete it
Maintain historical records for audit purposes
Clean archived data periodically

Integration with Pricebooks

Pricing schemes only affect members when referenced by pricebooks:

Schemes are Inactive Alone. Creating a pricing scheme doesn’t automatically give anyone access. The scheme must be referenced by a pricebook, and members must be eligible for that pricebook.

Pricebook References Schemes. Pricebooks are configured in the Membership module (covered in the next section) to reference specific pricing schemes created in FI-ITEM.

Member Eligibility. Pricebooks define which members can access the referenced schemes based on member class, labels, or other criteria.

Complete Flow Example:

FI-ITEM: Create “GOLD-PRICE” scheme with 15% discount
Membership: Create “Gold-Member-Benefits” pricebook referencing “GOLD-PRICE”
Membership: Configure pricebook eligibility for member class “Gold”
Result: Gold members automatically receive 15% discount

Testing the Integration. Verify complete flow:

Scheme exists in FI-ITEM
Pricebook references scheme
Members have qualifying class/labels
Transaction applies special pricing

Reporting on Pricing Schemes

Monitor member pricing usage:

Scheme Usage Reports. Track which pricing schemes are used most:

Transaction volume by scheme
Revenue impact by scheme
Member segments using each scheme

Discount Analysis. Measure financial impact:

Total discounts provided through member pricing
Average discount per transaction
Margin impact of member pricing
Compare to sales lift from membership

Item Performance with Member Pricing. Analyze:

Which items with member pricing sell best
Whether member pricing drives volume increases
Profitability of items with member pricing
ROI of member pricing investments

Scheme Effectiveness. Evaluate:

Are members aware of and using special pricing?
Does member pricing drive tier progression?
Which schemes provide best ROI?
Should scheme structures be adjusted?

Best Practices for Pricing Scheme Rewards

Start with Key Items. Don’t try to create member pricing for every item initially. Focus on:

Popular items that drive traffic
High-margin items where discounts are sustainable
Items that differentiate your program
Expand coverage over time based on results

Use Percentages for Maintenance. Percentage discounts automatically adjust when standard pricing changes, reducing maintenance. Fixed prices require updates whenever base prices change.

Create Clear Tier Value. If using tier-based pricing, ensure meaningful differentiation between tiers. 5% vs. 6% isn’t meaningful; 5% vs. 10% vs. 15% is.

Test Thoroughly. Before launching member pricing:

Test scheme creation and configuration
Verify pricing applies correctly in transactions
Test across POS, e-commerce, and sales order channels
Confirm accounting integration works correctly

Document Completely. Maintain comprehensive documentation:

What each scheme provides
How schemes align with program strategy
Who manages each scheme
When schemes were created and why

Monitor Margin Impact. Regularly review:

Gross margin on items with member pricing
Whether discounts are sustainable
Adjustments needed based on cost changes
Overall program profitability

Coordinate with Merchandising. Work with merchandising teams:

Which categories should have member pricing
What discount levels preserve margins
Seasonal or promotional pricing alignment
New item pricing strategies

Communicate Value. Ensure members understand their pricing benefits:

“As a Gold member, you save 15% on electronics”
Show original price and member price
Highlight savings on receipts
Reinforce value regularly

Pricing schemes are the foundation of automated member rewards. Configure them strategically to provide meaningful value that drives membership engagement while maintaining healthy program economics.