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Self-billed e-invoices: reporting what your supplier will not · presentation 3 of 6 · for the whole-system operator — you run the books Read the transcript · Back to the series

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Self-billed e-invoices: reporting what your supplier will not · presentation 3 of 6

Set the supplier up so it works

You can fill a supplier's E-Invoice tab so a self-billed e-invoice builds without anyone touching it…

Step 1 — Fill the E-Invoice tab as one block

The supplier record is complete or it will not save, which is exactly what you want.

Screen capture pending the demo tenant

The supplier's E-Invoice tab filled in, showing the tax identification number, identity type and value, SIC code and business-activity description above the address block

Step 2 — Choose the identity type LHDN will accept

You will not create a supplier that rejects on its first document.

What you do
  1. Read the passport rule as a rule about people rather than about foreignness

Step 3 — Give a foreign supplier the general tax number

Your Singapore and Hong Kong distributors carry the right tax number.

What this step names
  1. Do not reach for one of the others…
  2. The one ending in twenty is for foreign buyers on the sales…
  3. The one ending in forty is for government

Step 4 — Understand that nothing checks the number you typed

You will not trust a saved record as evidence that it is right.

What this step names
  1. There is one automatic exception
  2. It works in your favour: on a document of ten thousand or…
  3. The processor looks the number up at LHDN
  4. Writes it back onto the supplier for you

Step 5 — Never bulk-edit suppliers through export and import

You will not lose a month of setup in one afternoon.

What this step names
  1. It leaves out the e-invoice tax number
  2. The self-billed flag
  3. The service tax number
  4. The tourism-tax number
  5. The industry classification code
  6. The supplier category

Step 6 — Set up a person the same way, on the employee record

You know where to go when the party you self-bill is a member of staff rather than a company.

What this step names
  1. An employee in BigLedger is an entity record like a supplier
  2. It carries the same E-Invoice tab: a self-billed switch
  3. Name
  4. Identity type and number
  5. Tax identification number
  6. Contact number and email

NarrationSlide 1 of 7

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