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Reconcile supplier e-invoices against your purchase documents · presentation 1 of 7 · for the whole-system operator — you run the books Read the transcript · Back to the series

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Reconcile supplier e-invoices against your purchase documents · presentation 1 of 7

What you are reconciling, and what you are not

You can say what a supplier-e-invoice reconciliation proves, name the two jobs people confuse it with…

Step 1 — Name the question you are answering

You can say in one sentence what the whole exercise is for.

Where this step sits
    flowchart TD
  s1["1. Name the question you are answering"]
  s2["2. Accept that none of this touches…"]
  s3["3. Tell a matching queue from a…"]
  s4["4. Tell it from three-way matching"]
  s5["5. Set your expectations before you open…"]
  s6["6. Get the three prerequisites in place"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s1 here;

Step 2 — Accept that none of this touches your accounts

You will stop looking for a ledger effect that is not there.

What this step names
  1. It does not change the document's status
  2. Does not touch tax
  3. Does not create a journal line
  4. Does not move a supplier balance

Step 3 — Tell a matching queue from a submission queue

A screen full of untouched rows will stop worrying you.

What you do
  1. Read the word queue here as worklist…

Step 4 — Tell it from three-way matching

You will not go looking for purchase orders on these screens.

What this step names
  1. Comparing a purchase order against a goods received note against a supplier…
  2. It is a purchasing job
  3. It lives in the purchasing guides

Step 5 — Set your expectations before you open anything

You will not spend a month waiting for a screen to fill.

Where this step sits
    flowchart TD
  s1["1. Name the question you are answering"]
  s2["2. Accept that none of this touches…"]
  s3["3. Tell a matching queue from a…"]
  s4["4. Tell it from three-way matching"]
  s5["5. Set your expectations before you open…"]
  s6["6. Get the three prerequisites in place"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s5 here;

Step 6 — Get the three prerequisites in place

You can start the next lesson without being blocked halfway through it.

What this step names
  1. First
  2. You can open the My E-Invoice Admin Applet and its left menu…
  3. Purchase — if either group is missing
  4. An applet setting is hiding it
  5. Whoever administers the applet can restore it

NarrationSlide 1 of 7

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