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Reconcile supplier e-invoices against your purchase documents · presentation 2 of 7 · for the whole-system operator — you run the books Read the transcript · Back to the series

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Reconcile supplier e-invoices against your purchase documents · presentation 2 of 7

The list of purchases that should have one

You can produce the month's worklist of purchases that ought to have a supplier e-invoice behind them…

Step 1 — Open the register and read one row

You have the month's list in front of you.

Screen capture pending the demo tenant

Reconciliation (Purchase), PD Matching Q., the listing with Auto Match, Export and Push to Unmatched History above a grid whose Status column reads UNPROCESSED on every row

Step 2 — Understand what put the row there

You know this list builds itself.

Where this step sits
    flowchart TD
  s1["1. Open the register and read one…"]
  s2["2. Understand what put the row there"]
  s3["3. Name the four silent exclusions"]
  s4["4. Fix the exclusion that actually bites"]
  s5["5. Export the list and make it…"]
  s6["6. Recognise what this list is not"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s2 here;

Step 3 — Name the four silent exclusions

You can explain a purchase that is missing from the list.

What you do
  1. Read those slowly

Step 4 — Fix the exclusion that actually bites

You can tell a supplier problem from a data problem.

Screen capture pending the demo tenant

The supplier record E-Invoice tab, with the tax number, identity type and value, contact and address fields that must be complete before the tab will save

Step 5 — Export the list and make it yours

You have a worklist outside BigLedger that you can tick off.

What you do
  1. Take it out as a spreadsheet and sort it by amount…

Step 6 — Recognise what this list is not

You will not draw the wrong conclusion from it.

Where this step sits
    flowchart TD
  s1["1. Open the register and read one…"]
  s2["2. Understand what put the row there"]
  s3["3. Name the four silent exclusions"]
  s4["4. Fix the exclusion that actually bites"]
  s5["5. Export the list and make it…"]
  s6["6. Recognise what this list is not"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s6 here;

NarrationSlide 1 of 7

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