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Set up a new company end to end · presentation 7 of 8 · for the whole-system operator — you run the books Read the transcript · Back to the series

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Set up a new company end to end · presentation 7 of 8

Tax codes, cashbooks and the ways money moves

You can create GadgetSphere's tax codes and its cashbooks, link settlement methods to the branches that use them…

Step 1 — Create the tax codes, and nothing else

GadgetSphere has its service tax codes.

What you do
  1. Create an output code for the six per cent service tax GadgetSphere charges and…

Step 2 — Know where the tax account actually comes from

You will stop looking for a GL field on the tax code.

Where this step sits
    flowchart TD
  s1["1. Create the tax codes…"]
  s2["2. Know where the tax account actually…"]
  s3["3. Understand the type, because it decides…"]
  s4["4. Set the company defaults…"]
  s5["5. Create the cashbooks, matching company to…"]
  s6["6. Create settlement methods and link them…"]
  s7["7. Map settlement charges if any method…"]
  s8["8. Know the two cashbook settings that…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  s6 --> s7
  s7 --> s8
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s2 here;

Step 3 — Understand the type, because it decides what appears on a line

Your sales lines will offer the right codes.

What you do
  1. Set the type carefully and test one line of each kind

Step 4 — Set the company defaults, and know the rate is a snapshot

New documents start taxed correctly and old ones stay as they were.

What you do
  1. Go back to the company's Tax tab in the Organisation applet and set the…

Step 5 — Create the cashbooks, matching company to chart

GadgetSphere has somewhere to put money.

Screen capture pending the demo tenant

Cashbook applet, cashbook create, showing company and GL code together

Step 6 — Create settlement methods and link them to branches

The right buttons appear at the right counters.

Where this step sits
    flowchart TD
  s1["1. Create the tax codes…"]
  s2["2. Know where the tax account actually…"]
  s3["3. Understand the type, because it decides…"]
  s4["4. Set the company defaults…"]
  s5["5. Create the cashbooks, matching company to…"]
  s6["6. Create settlement methods and link them…"]
  s7["7. Map settlement charges if any method…"]
  s8["8. Know the two cashbook settings that…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  s6 --> s7
  s7 --> s8
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s6 here;

Step 7 — Map settlement charges if any method costs you money

Your card takings will post with their fees.

What you do
  1. Leave that mapping empty and the charge line resolves no account, is dropped…

Step 8 — Know the two cashbook settings that other applets read

You will not be puzzled by two screens that appear to do nothing here.

Where this step sits
    flowchart TD
  s1["1. Create the tax codes…"]
  s2["2. Know where the tax account actually…"]
  s3["3. Understand the type, because it decides…"]
  s4["4. Set the company defaults…"]
  s5["5. Create the cashbooks, matching company to…"]
  s6["6. Create settlement methods and link them…"]
  s7["7. Map settlement charges if any method…"]
  s8["8. Know the two cashbook settings that…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  s6 --> s7
  s7 --> s8
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s8 here;

NarrationSlide 1 of 9

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