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Companies, branches and dimensions, and what each one decides · presentation 4 of 5 · for the whole-system operator — you run the books Read the transcript · Back to the series

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Companies, branches and dimensions, and what each one decides · presentation 4 of 5

What Finalise does with your tags, and where it stops

You can say which journal line inherits its branch and profit centre from the document line and which always takes the header's…

Step 1 — Know that Finalise is when the tags stop being editable facts

You know why editing a master record fixes nothing.

What this step names
  1. It is its own call
  2. It hands the work to a processor that fans out to the…
  3. The stock movement
  4. The cashbook
  5. The rest

Step 2 — Know that revenue takes the line's tag

You can split an invoice across shops on purpose.

What this step names
  1. The revenue line of the journal
  2. The tax and charge lines with it
  3. Take the branch and the profit centre from the document line they…
  4. Fall back to the header's only when the line left them blank

The asymmetry that will cost you an afternoon

Step 3 — Know that the debtor line does not

You will design your reporting around a real constraint.

What this step names
  1. Your branch profit and loss and your aged debtors listing will then…
  2. Correctly
  3. No amount of re-running either will reconcile them

Step 4 — Know the third rule, on the stock side

The inventory picture is complete.

Where this step sits
    flowchart TD
  s1["1. Know that Finalise is when the…"]
  s2["2. Know that revenue takes the line's…"]
  s3["3. Know that the debtor line does…"]
  s4["4. Know the third rule…"]
  s5["5. Know that a manual journal can…"]
  s6["6. Know where the tag stops travelling…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s4 here;

Step 5 — Know that a manual journal can carry no branch at all

You can find the missing money.

Screen capture pending the demo tenant

Ledger and Journal applet, a journal's Line tab, with the Branch column showing

Step 6 — Know where the tag stops travelling altogether

You will not promise a branch breakdown that the document never carries.

Where this step sits
    flowchart TD
  s1["1. Know that Finalise is when the…"]
  s2["2. Know that revenue takes the line's…"]
  s3["3. Know that the debtor line does…"]
  s4["4. Know the third rule…"]
  s5["5. Know that a manual journal can…"]
  s6["6. Know where the tag stops travelling…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s6 here;

NarrationSlide 1 of 8

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