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Taking it back: void, undo and discard · presentation 2 of 4 · for the whole-system operator — you run the books Read the transcript · Back to the series

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Taking it back: void, undo and discard · presentation 2 of 4

Reversed, negated, removed: three kinds of undo in one press

You can look at any figure that still shows a voided document and say which of three mechanisms produced it, whether that is correct…

One press, three mechanisms

Step 1 — Learn the three shapes, because the screen never names them

You will have the vocabulary the rest of this depends on.

Where this step sits
    flowchart TD
  s1["1. Learn the three shapes…"]
  s2["2. Reversed: the journal, and the date…"]
  s3["3. Reversed: two limits on the journal…"]
  s4["4. Negated: stock, and costing replayed forward"]
  s5["5. Removed: the cash book…"]
  s6["6. Loyalty points, and the adjustment you…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s1 here;

Step 2 — Reversed: the journal, and the date that surprises everybody

You will stop being caught out at month-end.

What you do
  1. Check the transaction date of what you are voiding before you press it…

Step 3 — Reversed: two limits on the journal reversal worth knowing

You will know where a reversal quietly does less than you assumed.

Where this step sits
    flowchart TD
  s1["1. Learn the three shapes…"]
  s2["2. Reversed: the journal, and the date…"]
  s3["3. Reversed: two limits on the journal…"]
  s4["4. Negated: stock, and costing replayed forward"]
  s5["5. Removed: the cash book…"]
  s6["6. Loyalty points, and the adjustment you…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s3 here;

The ledger that only grows

Step 4 — Negated: stock, and costing replayed forward

You will stop treating a doubled stock listing as a fault.

What this step names
  1. A void does not delete the movement it is undoing…
  2. Stamped with a transaction code of void
  3. Then queues a recalculation that starts at the movement immediately before the…

Step 5 — Removed: the cash book, the contras and the aging snapshots

You will know which three things genuinely disappear.

Where this step sits
    flowchart TD
  s1["1. Learn the three shapes…"]
  s2["2. Reversed: the journal, and the date…"]
  s3["3. Reversed: two limits on the journal…"]
  s4["4. Negated: stock, and costing replayed forward"]
  s5["5. Removed: the cash book…"]
  s6["6. Loyalty points, and the adjustment you…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s5 here;

Step 6 — Loyalty points, and the adjustment you did not key

You will recognise a points line nobody typed.

Where this step sits
    flowchart TD
  s1["1. Learn the three shapes…"]
  s2["2. Reversed: the journal, and the date…"]
  s3["3. Reversed: two limits on the journal…"]
  s4["4. Negated: stock, and costing replayed forward"]
  s5["5. Removed: the cash book…"]
  s6["6. Loyalty points, and the adjustment you…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s6 here;

NarrationSlide 1 of 9

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