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The money side: what writes a cash book line, and what takes it away · presentation 1 of 4 · for the whole-system operator — you run the books Read the transcript · Back to the series

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The money side: what writes a cash book line, and what takes it away · presentation 1 of 4

Which document wrote this cash book line

You can take any line on the Reconcile tab and say which document wrote it, on what date…

One document, a few lines, one cash book each

Step 1 — Know that only the payment lines reach the cash book

You will stop looking for the wrong thing on the document.

Where this step sits
    flowchart TD
  s1["1. Know that only the payment lines…"]
  s2["2. Know that the cash book was…"]
  s3["3. Know that the amount is net…"]
  s4["4. Know that the date is the…"]
  s5["5. Know what the matcher actually has…"]
  s6["6. Read one line back to its…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s1 here;

Step 2 — Know that the cash book was chosen by the method, not by anyone

You will look in the right place when a line lands somewhere odd.

Where this step sits
    flowchart TD
  s1["1. Know that only the payment lines…"]
  s2["2. Know that the cash book was…"]
  s3["3. Know that the amount is net…"]
  s4["4. Know that the date is the…"]
  s5["5. Know what the matcher actually has…"]
  s6["6. Read one line back to its…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s2 here;

The figure, and the date beside it

Step 3 — Know that the amount is net of the acquirer's charge

One of the most common reconciliation surprises stops being a surprise.

Where this step sits
    flowchart TD
  s1["1. Know that only the payment lines…"]
  s2["2. Know that the cash book was…"]
  s3["3. Know that the amount is net…"]
  s4["4. Know that the date is the…"]
  s5["5. Know what the matcher actually has…"]
  s6["6. Read one line back to its…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s3 here;

Step 4 — Know that the date is the document header's, not the line's

You will know why a finished month can reopen.

What you do
  1. Key a receipt in April and date it the twenty-fourth of March and the…

What the auto-matcher sees

Step 5 — Know what the matcher actually has to work with

You will stop blaming the auto-matcher for a blank column.

What this step names
  1. The first reference column is filled from the tender's own detail and…
  2. The transaction number for a bank transfer
  3. The card number for a card
  4. The wallet
  5. Voucher reference for the rest

Step 6 — Read one line back to its document in thirty seconds

You will have a routine.

What you do
  1. Take any line on the Reconcile tab
  2. Click the Document column to open the source document
  3. Compare the header date with the line's date — they should agree
  4. Compare the payment line's amount with the cash book amount…

NarrationSlide 1 of 10

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