Skip to content
The money side: what writes a cash book line, and what takes it away · presentation 2 of 4 · for the whole-system operator — you run the books Read the transcript · Back to the series

These slides need JavaScript to advance one at a time. Without it every slide is shown below, one after another, each with its own player — or read the transcript, which carries the same steps and every word.

The money side: what writes a cash book line, and what takes it away · presentation 2 of 4

Every save rewrites the line, and the one edit the books refuse

You can edit a finalised receipt without fear, know exactly which edit will be refused and why…

The save nobody thinks of as a posting

Step 1 — Know that saving a finalised document is also a posting

You will stop thinking of finalise as the only moment that writes anything.

What this step names
  1. The payment lines are read again
  2. Every column on the cash book line is rewritten from the document…
  3. References
  4. Branch
  5. Profit centre
  6. Description

Step 2 — Know why there is never a second set of lines

You will stop worrying about duplicates.

Where this step sits
    flowchart TD
  s1["1. Know that saving a finalised document…"]
  s2["2. Know why there is never a…"]
  s3["3. Meet the one edit that is…"]
  s4["4. Know why an unchanged amount is…"]
  s5["5. Meet the screen that makes the…"]
  s6["6. Do it in the right order"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s2 here;

The question the save asks

Step 3 — Meet the one edit that is refused

You will recognise the message instead of fighting it.

What this step names
  1. The save is rejected outright
  2. The message names the cash book
  3. The reconciliation
  4. Its month so you know exactly which session to open

Step 4 — Know why an unchanged amount is deliberately left alone

You will edit reconciled documents with confidence.

What this step names
  1. It is what lets you fix a misspelt payee
  2. Add a cheque number or correct a remark on a receipt that…
  3. Have the reconciliation stay exactly as you left it

The way round the refusal

Step 5 — Meet the screen that makes the same change without asking

You will know the gap that matters most on this subject.

Where this step sits
    flowchart TD
  s1["1. Know that saving a finalised document…"]
  s2["2. Know why there is never a…"]
  s3["3. Meet the one edit that is…"]
  s4["4. Know why an unchanged amount is…"]
  s5["5. Meet the screen that makes the…"]
  s6["6. Do it in the right order"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s5 here;

Step 6 — Do it in the right order

You will have a rule that costs nothing.

What you do
  1. Match the new cash book line against the same bank statement line

NarrationSlide 1 of 10

Left and right arrows, or the space bar, move between slides; f is full screen and Esc leaves it. Clicking the left or right half of a slide pages it. Play and pause belong to you — nothing moves on by itself unless you tick the box above.