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The money side: what writes a cash book line, and what takes it away · presentation 3 of 4 · for the whole-system operator — you run the books Read the transcript · Back to the series

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The money side: what writes a cash book line, and what takes it away · presentation 3 of 4

Five ways a cash book line leaves, and only one of them is a void

You can name every route by which a cash book line disappears…

Removal, not reversal

Step 1 — Know that a void deletes the cash book line; it does not reverse it

You will stop looking for a reversing entry that was never written.

Where this step sits
    flowchart TD
  s1["1. Know that a void deletes the…"]
  s2["2. Know what that deletion does to…"]
  s3["3. Meet the one that leaves the…"]
  s4["4. Know the remaining three…"]
  s5["5. Know how often this actually happens"]
  s6["6. Tell the two apart in a…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s1 here;

Step 2 — Know what that deletion does to the bank side

You will recognise the symptom from the other end.

What this step names
  1. Before the line is deleted
  2. Every reconciliation link on it is unwound…
  3. The link itself is marked deleted

The other four routes

Step 3 — Meet the one that leaves the document looking untouched

You will know the case that is hardest to diagnose.

What this step names
  1. A settlement adjustment — the right way to fix a payment taken…
  2. Hands the matched amounts back
  3. Marks the links deleted
  4. Then writes fresh lines for the new method

Step 4 — Know the remaining three, and why you will rarely meet them

You will have the complete list.

Where this step sits
    flowchart TD
  s1["1. Know that a void deletes the…"]
  s2["2. Know what that deletion does to…"]
  s3["3. Meet the one that leaves the…"]
  s4["4. Know the remaining three…"]
  s5["5. Know how often this actually happens"]
  s6["6. Tell the two apart in a…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s4 here;

Reading the evidence

Step 5 — Know how often this actually happens

You will keep it in proportion.

Where this step sits
    flowchart TD
  s1["1. Know that a void deletes the…"]
  s2["2. Know what that deletion does to…"]
  s3["3. Meet the one that leaves the…"]
  s4["4. Know the remaining three…"]
  s5["5. Know how often this actually happens"]
  s6["6. Tell the two apart in a…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s5 here;

Step 6 — Tell the two apart in a minute

You will have a routine for a month that has come apart.

What you do
  1. Open the reconciliation and press Refresh calculated balance…
  2. Open the source document from the period listing

NarrationSlide 1 of 10

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