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The money side: what writes a cash book line, and what takes it away · presentation 4 of 4 · for the whole-system operator — you run the books Read the transcript · Back to the series

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The money side: what writes a cash book line, and what takes it away · presentation 4 of 4

Reading a reconciliation that moved under you

You can tell in thirty seconds which half of a bank reconciliation moved, why, and whether the cause is a document that arrived…

Which half moves

Step 1 — Know which two of the four balances are yours

You will halve every reconciliation question before you start.

Where this step sits
    flowchart TD
  s1["1. Know which two of the four…"]
  s2["2. Know that the recompute reaches every…"]
  s3["3. Know that matching is not a…"]
  s4["4. Meet the line that was never…"]
  s5["5. Know that unposting is a separate…"]
  s6["6. Run the thirty-second routine"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s1 here;

Step 2 — Know that the recompute reaches every open session, not just this one

You will stop assuming a closed month is closed.

What this step names
  1. When one of those changes
  2. The recompute does not touch only the reconciliation you happen to have…
  3. In date order
  4. Rewrites the opening and closing cash book balance of each

What counts as a change

Step 3 — Know that matching is not a change

You will trust the screen while you work in it.

What this step names
  1. The trigger is deliberately narrow about what counts…
  2. Amount
  3. Date
  4. Cash book
  5. Source document
  6. Company moves

The line that is not there

Step 4 — Meet the line that was never written at all

You will stop hunting for a line that does not exist.

What this step names
  1. Financial Report
  2. Error Checking
  3. Trace Document takes a document type and a number and reports exactly…
  4. With a Resolve button that posts the lines without voiding
  5. Re-keying anything

Step 5 — Know that unposting is a separate subscription from posting

You will know why one company behaves unlike another.

Where this step sits
    flowchart TD
  s1["1. Know which two of the four…"]
  s2["2. Know that the recompute reaches every…"]
  s3["3. Know that matching is not a…"]
  s4["4. Meet the line that was never…"]
  s5["5. Know that unposting is a separate…"]
  s6["6. Run the thirty-second routine"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s5 here;

The routine

Step 6 — Run the thirty-second routine

You will have one procedure covering all of it.

What you do
  1. Press Refresh calculated balance and read the difference again; if it changed…
  2. Compare the cash book closing balance with the number you signed off
  3. List that cash book's lines for the period and sort by the date they…

NarrationSlide 1 of 11

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