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Knocked off: what a settlement writes, what un-does it, and how to read one that half-worked · presentation 1 of 4 · for the whole-system operator — you run the books Read the transcript · Back to the series

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Knocked off: what a settlement writes, what un-does it, and how to read one that half-worked · presentation 1 of 4

Three things called a knock-off, and which number each one moves

You can read the three AR/AP figures on any customer or supplier document and say which one a settlement moves and which one never…

The three figures

Step 1 — Read the three columns before you read anything else

You will stop watching a number that was never going to move.

  • Open the Outstanding Document Report in the Debtor Report applet and read one row…
Screen capture pending the demo tenant

Debtor Report → Outstanding Document Report, one row with ARAP Doc Open 2,400.00, ARAP Contra −2,400.00, ARAP Balance 0.00

Step 2 — Know that Doc Open is set by the document, and only by the document

You will know what Doc Open is.

Where this step sits
    flowchart TD
  s1["1. Read the three columns before you…"]
  s2["2. Know that Doc Open is set…"]
  s3["3. Know that a contra is a…"]
  s4["4. Know that the ledger does not…"]
  s5["5. Know the third knock-off…"]
  s6["6. Run the check that separates the…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s2 here;

Step 3 — Know that a contra is a mirrored pair that is re-summed, never nudged

You will read a Contra tab correctly.

What this step names
  1. The document's Contra figure is then re-summed from all its rows
  2. From scratch
  3. Every time a settlement is created or removed
  4. Again on any save the document still accepts

What does not move

Step 4 — Know that the ledger does not move when a contra is applied

You will stop looking for the knock-off in the journals.

What this step names
  1. When the receipt voucher was finalised
  2. Its own journal debited the bank's cash book account and credited the…
  3. Whether
  4. Not a contra ever followed

Step 5 — Know the third knock-off, which is a quantity and has its own job

You will not send a quantity question down the money path.

What this step names
  1. It is a stored row per order line per downstream document type
  2. Written by a background job after the order reaches FINAL
  3. Rewritten the moment a link is saved
  4. Deleted outright when it reaches zero

The routine

Step 6 — Run the check that separates the four shapes

You will answer the question in thirty seconds.

What you do
  1. Open the row on the Outstanding Document Report and read the three columns

NarrationSlide 1 of 10

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