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Foreign currency: the twin document, the rate, and where the difference lands · presentation 1 of 4 · for the whole-system operator — you run the books Read the transcript · Back to the series

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Foreign currency: the twin document, the rate, and where the difference lands · presentation 1 of 4

The invoice you finalised is not the document that posts

You can say what BigLedger creates when you finalise a foreign-currency document, which of the two documents each screen is showing you…

What Finalise really does

Step 1 — Meet the document you did not create

You will know that a foreign-currency document has a twin.

What this step names
  1. The moment somebody presses Finalise
  2. BigLedger makes a second
  3. Complete copy of that bill with every amount converted into ringgit
  4. Links the two together

Step 2 — Learn which of the two actually posts

You will stop looking in the wrong place.

Where this step sits
    flowchart TD
  s1["1. Meet the document you did not…"]
  s2["2. Learn which of the two actually…"]
  s3["3. Understand why it was built this…"]
  s4["4. Read the twin column by column"]
  s5["5. Know which screen shows you which"]
  s6["6. Check whether your twin was ever…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s2 here;

Step 3 — Understand why it was built this way

It will look like a decision rather than an accident.

Where this step sits
    flowchart TD
  s1["1. Meet the document you did not…"]
  s2["2. Learn which of the two actually…"]
  s3["3. Understand why it was built this…"]
  s4["4. Read the twin column by column"]
  s5["5. Know which screen shows you which"]
  s6["6. Check whether your twin was ever…"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s3 here;

What the copy contains

Step 4 — Read the twin column by column

You will recognise a twin on sight.

What this step names
  1. Every line amount
  2. Unit price
  3. Discount
  4. Tax figure is the original divided by the stored exchange rate

Step 5 — Know which screen shows you which

You will stop seeing the same invoice twice and worrying.

Screen capture pending the demo tenant

The Contra tab document picker, two rows for the same customer, one of them with an empty document number

The one-minute check

Step 6 — Check whether your twin was ever built

You will be able to settle the commonest version of this complaint yourself.

What you do
  1. Open a finalised foreign-currency document and look at its exchange rate
  2. Use Trace Document on the Financial Report applet…

NarrationSlide 1 of 10

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