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Foreign currency: the twin document, the rate, and where the difference lands · presentation 4 of 4 · for the whole-system operator — you run the books Read the transcript · Back to the series

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Foreign currency: the twin document, the rate, and where the difference lands · presentation 4 of 4

Voiding a foreign-currency document, and reading the residue it leaves

You can say what a void does to a foreign-currency document and its twin, which things it deliberately does not touch…

What a void reaches

Step 1 — Follow the void to where it actually goes

You will know the one rule that explains everything else on this page.

Where this step sits
    flowchart TD
  s1["1. Follow the void to where it…"]
  s2["2. See what that leaves standing"]
  s3["3. Do it in the right order…"]
  s4["4. Stop reaching for Undo to Draft"]
  s5["5. Do not wait for the cross-currency…"]
  s6["6. Work the residue in this order"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s1 here;

Step 2 — See what that leaves standing

You will know where the residue comes from.

Where this step sits
    flowchart TD
  s1["1. Follow the void to where it…"]
  s2["2. See what that leaves standing"]
  s3["3. Do it in the right order…"]
  s4["4. Stop reaching for Undo to Draft"]
  s5["5. Do not wait for the cross-currency…"]
  s6["6. Work the residue in this order"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s2 here;

The right sequence

Step 3 — Do it in the right order instead

You will not create the residue in the first place.

  • Delete the knock-offs first, from the Contra tab of the receipt or payment voucher…
Screen capture pending the demo tenant

The Contra tab of the receipt voucher, the settlement row selected, the delete action above the grid

Step 4 — Stop reaching for Undo to Draft

You will use the right button.

Where this step sits
    flowchart TD
  s1["1. Follow the void to where it…"]
  s2["2. See what that leaves standing"]
  s3["3. Do it in the right order…"]
  s4["4. Stop reaching for Undo to Draft"]
  s5["5. Do not wait for the cross-currency…"]
  s6["6. Work the residue in this order"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s4 here;

What is not there

Step 5 — Do not wait for the cross-currency feature

You will not plan around something that has never run.

Where this step sits
    flowchart TD
  s1["1. Follow the void to where it…"]
  s2["2. See what that leaves standing"]
  s3["3. Do it in the right order…"]
  s4["4. Stop reaching for Undo to Draft"]
  s5["5. Do not wait for the cross-currency…"]
  s6["6. Work the residue in this order"]
  s1 --> s2
  s2 --> s3
  s3 --> s4
  s4 --> s5
  s5 --> s6
  classDef here fill:#1e40af,stroke:#1e40af,color:#ffffff,font-weight:bold;
  class s5 here;

The routine

Step 6 — Work the residue in this order

You will have a checklist rather than a hunt.

What you do
  1. Open the voided document and read its own balance: if it is not zero…
  2. Open the Contra tab and delete whatever is there…
  3. Look in the ledger for a gain or loss dated in the invoice's month…
  4. Write down what you found — this sequence is the same every time…

NarrationSlide 1 of 11

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