UTM Integrated Financial System Evaluation Guide
Welcome, Evaluators!
Thank you for taking the time to evaluate the BigLedger Integrated Financial System for Universiti Teknologi Malaysia (UTM). This guide will walk you through each module with clear, step-by-step instructions.
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Estimated Total Evaluation Time: 2-3 hours for all modules, or 15-20 minutes per module if evaluating individually.
Before You Start
Who Is This Guide For?
This guide is designed for all evaluators, regardless of accounting background:
- Finance professionals - You’ll find detailed test scenarios aligned with SAGA requirements
- IT administrators - Look for integration, security, and technical specifications
- Management - Focus on dashboards, reports, and ease of use
- Non-technical evaluators - Follow the step-by-step instructions; we explain everything
Quick Glossary
Not familiar with accounting terms? Here’s a quick reference:
| Term | Simple Explanation |
|---|---|
| General Ledger (GL) | The main record book of all financial transactions |
| Chart of Accounts | The list of all account categories (like folders for organizing money) |
| SAGA | Standard Accounting System for Government Agencies - Malaysia’s government accounting rules |
| Vote Book (Buku Vot) | Government budget tracking - ensures you don’t overspend |
| Accounts Payable (AP) | Money you owe to suppliers (bills to pay) |
| Accounts Receivable (AR) | Money owed to you (invoices sent, waiting for payment) |
| E-Invoice | Electronic invoice required by LHDN (Malaysian tax authority) |
Step 1: Access the Demo System
Get Your Login Credentials
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Action Required: Contact our demo coordinator to receive your login details.
Contact: fatimah@bigledger.com
Once you receive your credentials, you’ll have access to one of these accounts:
| Role | What You Can Do |
|---|---|
| Finance Officer | Create transactions, invoices, payments, and run reports |
| Finance Manager | Everything above, plus approvals and advanced reports |
Demo URL: https://akaun.com
Login to the Demo
- Open your browser and go to: https://demo-v1.bigledger.com
- Enter your email and password (provided by our coordinator)
- Click “Sign In”
- You should see the main dashboard
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Tip: The demo contains sample data from a fictional university similar to UTM. Feel free to explore without worrying about breaking anything!
Step 2: Understand What You’re Evaluating
What is BigLedger?
BigLedger is a cloud-based financial management system designed specifically for Malaysian organizations, including government agencies and universities.
In simple terms: It’s like an online accounting system where your finance team can:
- Record all income and expenses
- Track budgets and ensure you don’t overspend
- Generate reports for auditors and management
- Process payments and receipts
- Manage university assets
Why Cloud-Based Matters
| Traditional System | BigLedger Cloud |
|---|---|
| Need to install on servers | Access from any browser |
| IT team maintains updates | We handle all updates automatically |
| Backup responsibility is yours | Automatic daily backups |
| Server downtime = no access | 99.9% uptime guarantee |
| Limited remote access | Work from anywhere |
Step 3: Choose What to Evaluate
Evaluation Modules
Each module below has its own test script. Click on any module to start evaluating:
Start here - the foundation of all accounting
Essential for government budget control
How you pay your suppliers
How you collect money owed
Recording adjustments and corrections
Managing bank accounts and reconciliation
Track equipment, furniture, and property
Generate statements and compliance reports
User permissions and audit trails
SST, withholding tax, and e-invoice
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Recommended Starting Point: If you’re new to the system, start with General Ledger & Chart of Accounts - it’s the foundation that all other modules build upon.
Your Evaluation Checklist
Use this checklist to track your progress:
| Module | Status | UTM Requirements |
|---|---|---|
| General Ledger & Chart of Accounts | ⬜ Not Started | 9.18, 9.19 |
| Budget & Vote Book Management | ⬜ Not Started | 9.23-9.55 |
| Accounts Payable | ⬜ Not Started | 9.16b |
| Accounts Receivable | ⬜ Not Started | 9.16a |
| Journal Module | ⬜ Not Started | 9.21, 9.22 |
| Cash Management | ⬜ Not Started | 9.56 |
| Asset Management | ⬜ Not Started | 9.57-9.65 |
| Financial Reporting | ⬜ Not Started | 9.20 |
| User Access Control | ⬜ Not Started | 9.15 |
| Tax Management | ⬜ Not Started | 9.17 |
What Makes BigLedger Different?
Built for Malaysian Government & Universities
| Feature | Why It Matters |
|---|---|
| SAGA Compliant | Meets all government accounting standards |
| Malay & English | Full bilingual support |
| E-Invoice Ready | Integrated with LHDN MyInvois Portal |
| Multi-Campus | Handle JB, KL, and other campuses in one system |
| Vote Book | Real-time budget control prevents overspending |
Enterprise-Grade Security
| Security Feature | What It Means |
|---|---|
| Bank-Level Encryption | Your data is protected like online banking |
| Complete Audit Trail | Every action is recorded for auditors |
| Role-Based Access | Staff only see what they need |
| Auto-Logout | Inactive sessions are logged out automatically |
Need Help During Evaluation?
We’re here to support your evaluation:
| Contact | Purpose |
|---|---|
| fatimah@bigledger.com | Demo access and coordination |
| support@bigledger.com | Technical questions |
| sales@bigledger.com | Business and pricing inquiries |
Reference: UTM Tender B.30/2024
Ready to Start?
Click on the General Ledger & Chart of Accounts module below to begin your evaluation: