Financial Reports
What You’ll Learn
In this module, you’ll explore how BigLedger generates financial reports - from daily cash reports to full year-end financial statements. You’ll see how reports are formatted for SAGA compliance and how easily they can be exported.
Before You Begin: Key Terms Explained
| Term | What It Means |
|---|---|
| Balance Sheet | A snapshot of what you own (assets) and owe (liabilities) at a point in time |
| Income Statement | Revenue minus expenses = surplus or deficit for a period |
| Cash Flow Statement | Where cash came from and where it went |
| SAGA | Standard Accounting System for Government Agencies - government format requirements |
| MPSAS | Malaysian Public Sector Accounting Standards |
| Drill-Down | Clicking on a total to see the details behind it |
Why This Module Matters
Financial Reporting is essential because:
- Statutory compliance - Government agencies must submit specific reports
- Decision making - Management needs accurate financial information
- Audit support - Auditors review these statements
- Transparency - Stakeholders need to see how money is used
Test Scenario 1: Generate Balance Sheet
Objective: Produce the Statement of Financial Position (Penyata Kedudukan Kewangan)
Time: 3 minutes
Step-by-Step Instructions
Navigate to: Finance → Financial Reports → Financial Statements
Select: Balance Sheet (or Penyata Kedudukan Kewangan)
Set parameters:
Field Example As of Date End of current month Comparison Previous year Format SAGA Format Generate the report
What You’ll See
| Section | Contents |
|---|---|
| Assets (Aset) | Cash, receivables, equipment, buildings |
| Liabilities (Liabiliti) | Payables, loans, obligations |
| Equity (Ekuiti) | Accumulated funds, reserves |
Key Check: Assets = Liabilities + Equity (must always balance!)
Try This
- Click on any line item to drill down to the underlying accounts
- Export to Excel or PDF
- Compare with previous period
Test Scenario 2: Generate Income Statement
Objective: Produce the Statement of Comprehensive Income (Penyata Pendapatan Komprehensif)
Time: 3 minutes
Step-by-Step Instructions
Navigate to: Finance → Financial Reports → Financial Statements
Select: Income Statement
Set parameters:
Field Example Period Year to Date Comparison Previous Year Detail Level Summary or Detailed Generate the report
What You’ll See
| Section | Contents |
|---|---|
| Revenue (Hasil) | Grants, fees, other income |
| Expenses (Belanja) | Salaries, utilities, supplies |
| Surplus/Deficit | Revenue minus Expenses |
Try This
- View by month to see trends
- Filter by department (PTJ)
- Look at percentage changes from prior year
Test Scenario 3: Cash Flow Statement
Objective: Produce the Statement of Cash Flows (Penyata Aliran Tunai)
Time: 3 minutes
Step-by-Step Instructions
Navigate to: Finance → Financial Reports → Financial Statements
Select: Cash Flow Statement
Generate the report
What You’ll See
The cash flow is divided into three activities:
| Activity | What It Includes |
|---|---|
| Operating | Day-to-day cash from operations |
| Investing | Buying/selling assets |
| Financing | Loans, grants, capital movements |
Key Check: Opening Cash + Net Cash Flow = Closing Cash
Test Scenario 4: Trial Balance
Objective: See all account balances at a glance
Time: 2 minutes
Step-by-Step Instructions
Navigate to: Finance → Financial Reports → Trial Balance
Set parameters:
Field Example As of Date End of month Level Summary or Detailed Generate the report
What You’ll See
| Account | Debit | Credit |
|---|---|---|
| Cash at Bank | RM 500,000 | |
| Accounts Receivable | RM 150,000 | |
| Revenue | RM 1,000,000 | |
| … | … | … |
| Total | RM 2,500,000 | RM 2,500,000 |
Key Check: Total Debits must equal Total Credits
Why This Matters
The trial balance is used to verify that your books are in balance before generating financial statements. If it doesn’t balance, there’s an error somewhere.
Test Scenario 5: Budget vs Actual Report
Objective: Compare planned budget with actual spending
Time: 3 minutes
Step-by-Step Instructions
Navigate to: Finance → Budget → Reports
Select: Budget vs Actual
Set parameters:
Field Example Period Current Year PTJ All or specific Detail Summary or Line Item Generate the report
What You’ll See
| Item | Budget | Actual | Variance | % |
|---|---|---|---|---|
| Travel | RM 50,000 | RM 35,000 | RM 15,000 | 30% under |
| Training | RM 30,000 | RM 45,000 | (RM 15,000) | 50% over |
Try This
- Look for significant variances
- Drill down to see transactions
- Export for management presentation
Test Scenario 6: Export and Print Reports
Objective: Get reports out of the system
Time: 2 minutes
Step-by-Step Instructions
Generate any report from above
Click the Export button
Choose format:
Format Best For Excel Further analysis, manipulation PDF Distribution, printing Print Physical copies Download or print
What to Notice
- Excel exports maintain formulas for drill-down
- PDFs are properly formatted for presentation
- Headers and footers include report details
Your Progress Checklist
Mark off what you’ve completed:
| Scenario | Status |
|---|---|
| 1. Generated Balance Sheet | ⬜ |
| 2. Generated Income Statement | ⬜ |
| 3. Generated Cash Flow Statement | ⬜ |
| 4. Viewed Trial Balance | ⬜ |
| 5. Ran Budget vs Actual report | ⬜ |
| 6. Exported a report | ⬜ |
Key Takeaways
After completing this module, you’ve seen that BigLedger:
| Feature | What It Does |
|---|---|
| Full Set of Statements | Balance Sheet, Income Statement, Cash Flow, Changes in Equity |
| SAGA Compliance | Reports formatted per government requirements |
| Real-Time Data | Always current - no waiting for month-end close |
| Drill-Down | Click any number to see details |
| Export Options | Excel, PDF, print |
| Comparison | Prior period, budget, other PTJ |
Quick Reference: Navigation
| What You Want to Do | Where to Find It |
|---|---|
| Financial statements | Finance → Financial Reports → Financial Statements |
| Trial balance | Finance → Financial Reports → Trial Balance |
| General ledger | Finance → Financial Reports → General Ledger |
| Budget reports | Finance → Budget → Reports |
| Dashboard | Finance → Dashboard |
What’s Next?
You’ve completed the Financial Reporting evaluation. Choose your next module:
Questions?
If anything wasn’t clear or you’d like a live demonstration:
- Demo Coordinator: fatimah@bigledger.com
- Technical Support: support@bigledger.com