Security & Access Control

What You’ll Learn

In this module, you’ll explore how BigLedger keeps your data secure. You’ll see user management, role-based permissions, session controls, and complete audit trails of all activities.

Before You Begin: Key Terms Explained

Why This Module Matters

Security is critical because:

• Data protection - Only authorized people access sensitive information
• Accountability - Know who did what and when
• Compliance - Meet government security requirements
• Fraud prevention - Separation of duties and approvals

Test Scenario 1: User Management

Objective: See how users are managed

Time: 3 minutes

Step-by-Step Instructions

1. Navigate to: Admin → User Management → Users

2. View the list of users

3. Click on any user to see their profile

What You’ll See

Try This

• Look at the different roles assigned
• See when the user last logged in
• Check if there’s an expiry date set

Test Scenario 2: Role-Based Permissions

Objective: Understand how permissions work

Time: 3 minutes

Step-by-Step Instructions

1. Navigate to: Admin → User Management → Roles

2. View the list of roles (e.g., Finance Officer, Finance Manager)

3. Click on any role to see its permissions

What You’ll See

Example: Finance Officer vs Finance Manager

Test Scenario 3: Session Timeout (Auto-Logout)

Objective: Verify automatic logout for inactive users

Time: 3 minutes

Step-by-Step Instructions

1. Navigate to: Admin → System Settings → Security

2. View the session timeout settings

3. Observe:

   Setting	Purpose
   Timeout Period	How long before logout (e.g., 30 minutes)
   Warning Time	When to show warning (e.g., 5 minutes before)
   Action	What happens (logout, save draft)

What Happens When You’re Inactive

1. Warning message appears 5 minutes before timeout
2. Option to extend session
3. If no response, automatic logout
4. Redirected to login page
5. Event logged in audit trail

Test Scenario 4: Last Access Information

Objective: See when and where a user last logged in

Time: 2 minutes

Step-by-Step Instructions

1. Login to the system

2. Look at the dashboard or user profile

3. Find the last access information

What You’ll See

Test Scenario 5: Audit Trail

Objective: See the complete activity log

Time: 5 minutes

Step-by-Step Instructions

1. Navigate to: Admin → Audit Trail

2. Search for activities:

   Filter	Example
   Date Range	Last 7 days
   User	Specific user or all
   Module	Finance, Sales, etc.
   Action	Create, Edit, Delete, Approve

3. View the results

What You’ll See

Try This

• Search for all “Delete” actions
• Filter by a specific user
• Look at “before and after” values for edits
• Export the audit trail

Test Scenario 6: Password Policy

Objective: See password security settings

Time: 2 minutes

Step-by-Step Instructions

1. Navigate to: Admin → System Settings → Password Policy

2. View the settings

What You’ll See

Why This Matters

Strong password policies prevent unauthorized access and meet security compliance requirements.

Your Progress Checklist

Mark off what you’ve completed:

Key Takeaways

After completing this module, you’ve seen that BigLedger:

Additional Security Features

BigLedger also provides:

Quick Reference: Navigation

What’s Next?

You’ve completed the Security & Access Control evaluation. Choose your next module:

Questions?

If anything wasn’t clear or you’d like a live demonstration:

• Demo Coordinator: fatimah@bigledger.com
• Technical Support: support@bigledger.com